Finance Officer at International Rescue Committee

The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.

Job Summary

IRC International HUB Office is seeking to fill the position of a Finance Officer based in Nairobi. The Finance Officer shall report to the IHUB Finance Coordinator. Working hand in hand with the Finance Coordinator and the Finance Assistant, the Finance Officer shall help in the day-to-day accounting operations in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP). procedures and donor compliance.

Key Responsibilities

1. Cash & Bank payments processing


2. Review multi-currency cashbooks as well as cash and bank reconciliation monthly.


3. Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.


4. Reviewing and ensuring all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.


5. Reviewing of the petty cash and bank spreadsheets to upload stage in readiness for upload.


6. Ensuring that authorizations on the payment requests are in line with the approved limits per the delineation chart.


7. Ensure that a supervised petty cash counts are performed every Friday.


8. Ensure that the statutory deductions are reviewed and processed before the 9th of the following month


9. Compile and forward Expat T7 Deductions to be sent to HQ by the 12th of every month.


10. Compile and forward National staff T7 Deductions to be sent to the HR Manager by the 15th of every month.

 Sun System and SAF Processing

1. Loading of month end journals by the stipulated timeline to ensure timely submission of the SAF file by the 6th of every month.


2. Review adjustment Journals to ensure accurateness before posting on SUN.


3. Perform monthly housekeeping procedures in Sun system.


4. Ensuring that a SUN back up is taken and sent to the Regional Controller after every month end close out.


5. Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported. Follow-up on any adjustments to be made.

 Payment Processing

1. Reviewing supplier payment requests and ensuring completeness and accuracy of supporting documents attachment on payment requests


2. Ensure adherence to the delineation chart for all authorizations on payment and purchase requests


3. Oversee the payment turn-over period to avoid delays in handling requests submitted to finance


4. Review national payroll to ensure accuracy of the data and tax compliance.

Treasury and Cashflow Management

1. Coordinate bank related instructions including user additions and deletion as well as Supervises all bank account activities including negotiation of fees, interest, and currency exchange rates.


2. Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the Finance Co-ordinator.


3. Work closely with the Finance Co-ordinator to ensure that there is sufficient bank reserves at all times for all bank accounts.


4. Ensuring that all banks are immediately updated on changes to bank signatories.


5. Oversee bank correspondences.


6. To act as a bank agent for the Ihub.


7. Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.


8. Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

 Document Management

1. Review internal system of record retention to ensure compliance with IRC policy and the local laws.


2. Ensure maintenance of uniform standards for documentation, including forms, support documents etc.


3. Maintain an organized, well-documented and sequential filing system for payments on the Box Folders.


4. Counter check to confirm that all payments requests have been signed by the requestor, reviewer, and approver.


5. Control access to financial records to authorized staff only.

Other

1. Represent Finance during tender committees.


2. Closely monitors all financial activities and keeps the Finance Coordinator advised on all situations which have the potential for a negative impact on internal controls or financial performance.


3. Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.


4. Conduct Finance Orientation for the new hires at the IHub.


5. Any other duties as may be assigned by supervisor.

Required Qualifications

1. A bachelor’s degree in Finance/Business Administration with full CPA (K) Required Experience & Competencies:


2. At least 4 years of Finance and Accounting progressive experience in a busy INGO.


3. Proficiency in Microsoft office software with a bias in Ms. Excel, PDF and other collaboration tools and preferably having a working knowledge in ERP. SUN System accounting is an added advantage.


4. Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality.


5. Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment


6. Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.


7. Excellent interpersonal, organizational, and time management skills.


8. Ability to work in and as a team.

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