Receptionist Job in Kenya

RECEPTIONIST

JOB DESCRIPTION

Position Summary

As a Receptionist, you
will be the first point of contact for our company. The duties include offering
administrative support across the organization. You will welcome guests and
greet people who visit the business. You will also coordinate front-desk
activities, including distributing correspondence and redirecting phone calls.

To be successful as a
Receptionist, you should have a pleasant personality, as this is also a
customer service role. You should also be able to deal with emergencies in a
timely and effective manner, while streamlining office operations. Multitasking
and stress management skills are essential for this position. This role may
require working in shifts, so flexibility is a plus.

Position Summary

• Greet
  and welcome guests as soon as they arrive at the office.


• Direct
  visitors to the appropriate person and office.


• Answer,
  screen and forward incoming phone calls.


• Ensure
  reception area is tidy and presentable, with all necessary stationery and
  material (e.g. pens, forms and brochures).


• Provide
  basic and accurate information in-person and via phone/email.


• Receive,
  sort and distribute daily mail/deliveries.


• Maintain
  office security by following safety procedures and controlling access via
  the reception desk (monitor logbook, issue visitor badges).


• Order
  front office supplies and keep inventory of stock.


• Update
  calendars and schedule meetings.



• Keep
  updated records of office expenses and costs.


• Perform
  other clerical receptionist duties such as filing, photocopying, printing
  and scanning.

Requirements and Skills

• High
  school degree; additional certification in Office Management, business
  administration or an equivalent is required.


• Proven
  work experience as a Receptionist, Front Office Representative or similar
  role.


• Proficiency
  in Microsoft Office Suite.


• Be
  27 – 35 years of age.


• Hands-on
  experience with office equipment.


• Professional
  attitude and appearance.


• Solid
  written and verbal communication skills.


• Ability
  to be resourceful and proactive when issues arise.


• Excellent
  organizational skills.


• Multitasking
  and time-management skills, with the ability to prioritize tasks.


• Customer
  service attitude.

How to Apply

Please send your CV to jobs@alternatedoors.co.ke