Office Admin Job in Kenya

Office Admin 

The Office
Administration Function entails:- receive and attend to clients; make
appointments; handle correspondences and telephone calls; record dictation in
shorthand; typewrite, process data and reprography; maintain office diary; deal
with protocols and travel itineraries; ensure good office layout; operate fax
machines, manage e-office; plan/organize meetings, workshop/conferences and
seminars; undertake administrative work and manage the office; and ensure
security of office documents, records and secretarial equipment.

Key Responsibilities;

Duties and responsibilities will entail: –

• Recording
  dictation in shorthand and transcribing it in typewritten form;


• Typing
  from drafts, manuscripts or recording from dictation machines;


• Processing
  data;


• Operating
  office equipment; attending to visitors/clients;


• Handling
  telephone calls in that office and appointments;


• Ensuring
  security of office records, documents and equipment including classified
  materials;


• Guiding
  and supervising secretarial personnel under him/her.

Qualifications

For appointment to this
grade, a candidate must have:

• Bachelor’s
  Degree in any of the following disciplines: – Secretarial Studies, Office
  Management, Business and Office Management any other relevant degree from
  an institution recognised in Kenya ; OR Bachelor’s degree in social
  sciences plus a diploma in secretarial studies from an institution
  recognised in Kenya ;


• Computer
  Literacy; and


• Shown
  merit and ability as reflected in work performance and results.

How to Apply 

The public is notified of the following:

• All applicants MUST download
  and complete Bio-Data Form(http://www.ndma.go.ke/index.php/resource-center/send/38-careers/6572-ndma-biodata-form)
  (in Microsoft Excel) and attach the completed Bio-Data Form. Any
  HANDWRITTEN or SCANNED Bio-Data form not submitted as an Excel file will
  be rejected.


• All
  applications MUST be received on or before 23rd August 2022 by 5:00 pm.


• NDMA
  is an equal opportunity employer. Persons with disability, females,
  marginalized and minorities are encouraged to apply


• There
  are NO fees charged by NDMA for any application of these positions


• Canvassing
  of any form will result in disqualification of the candidate


• ONLY
  shortlisted candidates will be contacted

Interested qualified
applicants are requested to submit a cover letter, detailed CV, copies of
certificates & testimonial and a duly filled personal data form which can
be downloaded from the Authority’s website with the title of the position
clearly indicated in the email subject line to hr@ndma.go.ke

Successful candidates
will be required to fulfill the requirements of Chapter six (6) of the
Constitution of Kenya specifically clearance from the following institutions;

• Kenya
  Revenue Authority


• Higher
  Education Loans Board


• Ethics
  and Anti-corruption Commission


• National
  Police Service (Certificate of good Conduct)


• Credit
  Reference Bureau

Applications should be
addressed to;

Chief Executive Officer,

National Drought
Management Authority

P. O. Box 53547 00200

NAIROBI, KENYA

Applications may also be
dropped at the Authority’s offices located on the 17th floor of Lonrho House,
along Standard Street, Nairobi during working hours between 8am and 5pm. Those
applicants submitting physical applications MUST also complete the Bio-Data
Form (in Microsoft Excel format) and send it to the email address provided above