Administrative Secretary Job in Kenya

ADMINISTRATIVE SECRETARY

 Position Summary:

Job Title	ADMINISTRATIVE SECRETARY
Job Reference No.	QS/AS/11/2022
Location	Taita Taveta
Type of engagement	Permanent and Pensionable

Job Purpose:

To provide administrative support to the Board of Directors, C.E.O, Senior Managers, Stakeholders and Staff.

Job Description:

• To manage the C.EO’s diary/itinerary and facilitate his work plan.
• To schedule and co-ordinate Board meetings.
• Prepare confidential and sensitive documents/reports for board/C.E.O for flow of information.
  
  
  
• Responsible for safe custody for all confidential files and documents; ensure minimum delay in retrieval when required.
• Book and coordinate the C.E.O’s /Board travel itinerary both local and international trips and ensuring that all expenses related to the trips are processed.
• Handling mail and correspondences, typing minutes of the BOD and all office correspondence.
• Screening calls, e-mails, receiving clients from all levels of seniority and directing them to appropriate sections for actions and feed-back.  
• Perform any other duties assigned by the C.E.O.

Qualifications:

• Higher Diploma in Secretarial Studies or equivalent from a recognized institution.
• Certified Public Secretary (CPS-K) or equivalent.

Skills and Desired Qualities:

• Listening Skills
• People management
• Report writing skills
• Able to handle difficult customers with diplomacy and tact.
• Knowledge and experience of working with accounting packages.

Experience:

Minimum 3 years relevant experience.

 How To Apply

Interested candidates meeting the specified requirements should apply online. When applying, follow the two (2) step process below;

1. Fill in the data form in the link: https://forms.gle/zMxQcNBdRTN1UN6s9

Then Send a detailed Curriculum Vitae (CV) to recruitment@kuscco.com.

Applications close on 7th December, 2022 by 5:00pm

State the position and reference no. as the subject of the email.
Only shortlisted candidates will be contacted.