IEBC Procurement Assistant, Court Clerk, Accounts Assistants, Librarian, Support Administrator and Administrative Assistant Jobs in Kenya

The Independent Electoral and Boundaries Commission (IEBC) is established under article 88 of the Constitution of Kenya with the mandate of conducting or supervising referenda and elections to any elective body or office established by this Constitution, and any other elections as prescribed by an act of Parliament.

Other duties include delimitation of electoral units, registration of voters, regulation of political parties, voter education, settling of electoral disputes and modernization and reforming of electoral processes and systems.

IEBC ensures that elections are credible, transparent, free and fair. It is committed to upholding national values and principles of good governance and democracy.

The Commission adheres to principles of the law on public services especially on leadership and integrity.

The IEBC invites applications for the following positions.

Procurement Assistant

Duties

Issuing and receiving of goods in stores;Assisting in stock taking, reconciliation, preparation and maintenance of records.Assisting in procurement, preparation of procurement plans;Disposal of stores and equipment in accordance to the laid down regulations and procedures;A Diploma (CIPS) in Supplies Management or its equivalent qualification from a recognized Institution.A degree in a relevant field will be an added advantage;A minimum of 3 years experienceBe computer literateIntegrity and commitment to produce resultsPrepares and processes necessary materials, documents and files for courtProvides information regarding court procedures and cause listings.Responds to inquiries in person and by telephoneProvides information utilizing judgment, knowledge, and interpretation; refers those making inquiries to appropriate source(s) as necessary.Receives, compiles, and organizes information for the preparation of court documents, court records and court files, while maintaining confidentiality of information.Prepares, certifies, serves, and processes judgments, orders, findings and recommendations, decrees, and warrants;Process, prepare, and physically file or e-files required documents and reports.;Diploma in Law or any other relevant qualificationThree (3) years experience from a reputable and busy Law firm or legal department of a corporate organization.Extensive actual Court Registry experience will be an added advantageAccounts Assistant

2 Posts

Duties
Voucher preparation and examination;Data capture in the accounting system;Imprest register posting, data capture and surrender vouchers;Processing regional returns and regional support;Records management;Cashiering services.Have a professional qualifications, CPA 11 or equivalent professional qualification;At least 3 years working experience in a similar position;Proficiency in the use of office MS office applications, ERP knowledge an added advantage;Must have good interpersonal and communication skills and be team player.Keeping up to date with newly-released publications in order to select library resources;Maintaining stocks, including the weeding out of old resourcesAnticipating the Commissions needs and trends to ensure library services are optimally usedDeveloping the use of ICT to improve service deliveryClassification of documents and books for the Commission libraryLiaising with the HR department in making available materials essential for trainingsDiploma in library /information science or a post graduate diploma in the relevant field from a recognized institution.Three (3) years of working experience in a busy organizationSupport Administrator

Duties
Provide first-level technical support to end users.Take ownership of user problems and be proactive in resolving issuesDetect and maintain detailed records of all software or network problemsManage user account requestsIdentify and resolve IT issues and escalate those that require further attentionReceive and log user requests using the helpdesk applicationEnsures that received user requests are accurately completed with the date and time of submission.Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.Ensure that support personnel close out their work orders properlyPerforms other duties and assignments as requiredDegree in IT or any other related disciplineTechnical courses that lead to a MCSE or MCSD are an added advantage.A minimum of four (4) years of experience within a help desk/customer support position. Experience with systems/network administration and/or hardware and software applications necessary for basic computer operations and network applications.Experience with Microsoft ApplicationsCertification as a Microsoft Certified Professional (MCP) and Network +, within the last 2-3 years is highly desirable.Excellent interpersonal skills with a strong customer focusAdministrative Assistant

Duties

Recording dictation and transcribing in typewritten formManaging the office and department’s appointmentsPreparing drafts, manuscripts and recording from dictation machines Processing data and operating office machinesManaging front desk operationsEnsuring security of office records, equipment and documents, including classified materials; and preparing responses to basic routine correspondenceDiploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institutionCertificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institutionMust be of high integrityIdentify and resolve IT issues and escalate those that require further attentionReceive and log user requests using the helpdesk applicationEnsures that received user requests are accurately completed with the date and time of submission.Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.Ensure that support personnel close out their work orders properlyPerforms other duties and assignments as requiredThe Job Application Process

Applicants should fill the online form provided on the Commission website http://www.iebc.or.ke/careers/index.php?form=careers.php.

A printed copy of the form and copies of certificates can be dropped or posted to the

Chief Executive Officer/ Commission Secretary
at the Independent Electoral and Boundaries Commission, Anniversary Towers,
6th Floor Reception, University Way,
P. O. Box 45371 - 00100 Nairobi, Kenya.

Forms are also available at the Commission Headquarters and Regional Offices.

Applications must be received on or before 30st March 2012.

The Commission is a equal opportunity employer.

Canvassing will lead to disqualification.

Only shortlisted candidates will be contacted.

Shortlisted candidates will be vetted as per Chapter Six of the Constitution.

OJ.H. Oswaco
Chief Executive Officer / Commission Secretary