Finance Controller Job Vacancy in Kenya

Our client is looking for a Finance Controller who will oversee the general finance function with emphasis on the management of accounts payable and receivable, the balance sheet, general ledger, treasury, cash-flow management and fixed assets as well as Group monthly reporting (Statutory), Balance Sheet HFM submission, Internal controls and LSF.

Job Scope

1. Accounts Payable and Receivable

Creditors receive correct payments, on time;

• Own supplier master data


• Supplier reconciliations are reviewed monthly


• Enforce DOA and  authorisation matrix


• Creditors age analysis is reviewed weekly


• Weekly payments run

Ensure payments from customers are received on time and accordance with customer payment terms;

• Customer account applications are reviewed & required documents received


• Credit applications are reviewed in line with authorisation matrix


• Ensure proper follow up of collections and credit policies


• Customer receipts are properly allocated and any discounts given are consistent with trading terms


• ERP master data forms for customers are reviewed and accurate


• Debtors age analysis is being reviewed weekly


• Best-practice credit policy implemented and maintained


• AR,DSO and relevant KPI tracking


• Verification of customer claims


• Issuance of customer statements, update and reconciliation

2. Best-practice accounting procedures followed

Compile Balance sheet accounts and General Ledger;

• Monthly Balance sheet accounts are prepared, reconciled & month end pack reviewed (Debtors,Cashbook,vendors,Inventory,Accruals,Deposits,Prepayments,Share Capital and Reserves)


• Journal entries reviewed and approved before posting to General Ledger


• Monthly accruals are prepared and reviewed prior to posting in ERP


• Month end and period end tasks and activities executed (Balance Revaluation, FX adjustments in ERP, Period end close in ERP, Monthly and periodic physical count and verification (stocks and fixed assets)

Monitor fixed assets

• Fixed assets are properly recorded and maintained in ERP


• International Financial Reporting Standards adjustments to fixed assets are processed bi-annually


• Acquisitions of fixed assets are properly authorised by Managing Director


• Capex budget is prepared annually in consultation with Managing Director

Review cash flow

• Cash flow forecasts are prepared monthly and weekly CICO


• Payment obligations are met; interest payments, capital repayments, Tax (Excise, VAT, CIT), Payroll, payments to group companies and foreign exchange contract commitments


• Group’s “cash toolkit” is being competently managed and suggested improvements given to Head of Finance

Monitor taxation obligations and insurance needs

• Prepare all tax returns for our client


• Half-yearly and annual tax calculations prepared are submitted timeously


• Statutory returns are submitted annually and timeously


• Tax queries are competently resolved


• Insurance risks are accurately analysed


• Analysis of insurance needs to cover assets & events leading to financial loss


• Insurers advised of changes that may affect risk

Monitor administration tasks

• All bank and petty cash accounts are processed monthly and reconciled to ensure accuracy


• All payroll inter-company charges are processed in ERP

3. Group Balance Sheet monthly reporting

Preparation of monthly reporting for our client’s activity in HFM (Prisma)

• Data submission of monthly reporting for our client into Prisma


• Reconciliation of local accounts for Balance Sheet with Prisma


• Clearing of Prisma blocking controls


• Consistency with PR Group requirements.

Preparation of our client’s Budget, Quarterly Estimates and Strategic Plan

• Work in conjunction with business analyst during budget and LEs


• Data submission of into Prisma


• Ensure reconciliation between HFM reported figures and analysis pack


• Assist with the SSA consolidated P&L reporting


• Month-end processing deadlines are complied with

4. Internal control responsibilities

• Set-up of all internal control procedures of PRK


• Completing the LSF (French Security Law) questionnaire on an annual basis

1. Internal controls reviewed annually


2. Internal control schedules are compliant with Group requirements


3. Ensure integrity of master data base for suppliers and customers

• Risk mapping every two years


• Recommendations made to Head of Finance on improvement of processes and controls


• Ensure proper implementation of Segregation of Duties and compensating controls


• Enforcement of the organisation’s DOA (Delegation of Authority)

5. Stakeholder Relations

Develop a collaborative relationship internal stakeholders

• Cultivate an excellent transparent working relationship across departments and with SSA senior finance team

Collaborate with external stakeholders

• On-going communication with auditors, external advisors, company secretaries, banks and other service providers as required


• Liaise with government departments on statutory compliance issues as required

6. Employee Management and Motivation

• Day to day management of the junior accountant: prioritisation of task, coaching and mentoring.


• Expectations and objectives clearly communicated


• Performance monitored through review meetings held at least every six months Feedback on performance provided

Job Requirements

• 5-6 years’ of related professional experience; 2 years being in a similar position


• Degree qualification in the business field or related


• MUST possess accounting qualifications either CPA; ACCA; CIMA besides the degree


• FMCG experience is ideal; leading a team of at least 2 people


• Experience working for the Big 4 audit firms at the level of associate auditor is an added advantage


• Multi-National Corporation experience is desirable

How to Apply