Marie Stopes International Internal Auditor Job in Nairobi Kenya

Job Title: Internal Auditor

Location: Nairobi   

Reporting to: Director, Internal Audit ( DIA)

Probationary Period: 3 months

The purpose of this role is to provide an independent, objective assurance and consulting activity designed to add value and improve MSK’s operations. 

It helps MSK accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes. 

 

The key responsibilities of the role are the management of the risk register reporting regularly on mitigation actions taken against agreed indicators; the review of policies and systems required to support the management of risk; the independent investigation of key areas of concern that arise; and review of Board compliance.

The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individual’s right to: CHILDREN BY CHOICE NOT CHANCE

The post holder commits to and is held accountable to Marie Stopes International global core values: mission driven, customer focused, results orientated, pioneering, sustainable and people centered

Key Responsibilities and Measures

1. Management of the Risk Register
 

Activities to include:

• Establishment and  review of the MSK Risk Register to be reviewed by DIA and approved by the Board


• Identification of data and indicators to be monitored by directors monthly and reported to Board quarterly in relation to Finance, Human Resources, Procurement and Logistics, Commercial activities, Clinical Quality, and Programme Operations


• Revision of risk assessments and introduction of new ones as need arises


• Updating and maintaining risk register


• Updating and maintaining the fraud and gift register 

Measures

• Risk Register agreed


• Data sets agreed


• Reports and action plans

2. Review of Policies and Systems
 

Activities to include:

• Review of all policies and systems and recommendations for amendment


• Agreement of minimum standards against each policy area


• Monitoring of review timetable


• Testing of effectiveness through regular visits and checks


• Recommendations for amendments arising from review of implementation


• Follow up reviews for  implementation of agreed  recommendation 

Measures

• Roster of all policies, status and revision schedules


• Minimum standards agreed and monitored across all -directorates


• Timetable of visits and reports


• Collation of reports against minimum standards monitoring

3. Independent investigation of key areas of concern that arise.
 

Activities to include:

• Discreet investigations into issues of concern identified by Directors


• Responses to whistle blowing


• Prompt reports and recommended actions

Measure

• Independent investigation reports

4. Reporting & External audit
 

Activities to include:

• Timely Quarterly and activity reports and  Internal audit findings to DIA & EMT


• Annual summary IA  reports on status of all recommendations


• Support external MSK audit process   

Measures

• Quarterly Reports


• Activity report


• Annual reports

5. People and administration

• To supervise, appraise, coach and manage in  MSK Internal Audit assistants and roving cashiers


• Review team’s field expenses and accountabilities


• Perform other related roles as requested by management  

Measure

6. General IA audit work

• Develop team  audit plans and present them to DIA for review


• Develop audit  and maintain programmes for different processes and controls


• Support management in making value for money audits


• Develop and maintain work papers


• Review Audit assistant’s work papers and field reports   

Skills and Experience

Qualifications:

• Bachelors degree in Commerce, Finance, or any other relevant discipline


• Hold a recognised professional accounting qualification (e.g. ACMA, CGMA,  ACA, ACCA, CIPFA, IIA)   (Desirable)


• Be a registered with a professional body.


• Thorough knowledge of the principles, procedures and practises of accounting, auditing, financial records and transactions.


• Ability to write clear concise and accurate audit reports in English essential


• Familiar with integrated accounting systems


• Familiar with computer aided audit techniques

Skills and Experience:

• Experience of using and implementing audit procedures, including planning, techniques, test and sampling methods.


• Experience of using computerised accounting and auditing record keeping systems.


• Experience of establishing and retaining effective working relationships with staff and ability to communicate clearly and effectively, both orally and in writing.


• Ability to gather, analyse and evaluate facts and to prepare and present high quality, high value added concise oral and written reports in English.


• Ability to maintain current knowledge of developments related to business matters of interest to internal audit, particularly legislation changes and developments as they affect charities, and new auditing techniques and practises.


• Experience of working in audit in Kenya


• Experience of utilizing computer aided audit techniques


• Experience of auditing compliance with complex & high impact donor Agreements


• Experience of influencing colleagues at all levels of a major international organisation


• A skilled negotiator


• A clear attention to detail


• Self-sufficient and able to set and meet own work plan timetables

Attitude / Motivation:

Successful performance at MSI/MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. 

There are 13 key behaviours that MSK encourages in all employees and they are defined below:

Initiative

• Thinking ahead and taking action to make the most of opportunities by finding the optimum solution

Innovative

• Thinking creatively and outside of the box so that ideas generated create a positive outcome

Effective Communication

• Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.

Responsive

• Being responsive to changing priorities and demands

Working Efficiently

• Planning, prioritising and organising work to ensure work is accurate and deadlines are met

Sharing Information

• Sharing information and knowledge whilst maintaining confidentiality

Focus on Learning

• Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further

Commitment

• Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements

Driven

• Drive and determination to deliver results

Accountable

• Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate

Embracing Change

• Openness to embracing change within the organisation and being able to adjust plans/activities accordingly

Motivated

• Motivation towards achieving quality results to maximise potential

Team Player

• Working as part of a team by being supportive, flexible and showing respect for each other

How to Apply

Applications quoting the position title with detailed CV, with contact details of 3 referees including their email addresses (1 of which should be your immediate supervisor, 1 former supervisor and 1 any other not relatives) should be submitted to:  info@sheerlogic.co.ke  on or before 8th March 2016.

Only shortlisted candidates will be contacted

NB: Please clearly indicate in the subject line as “Internal Auditor”