Kenya: Terms of Reference for Enhancing Organizational Grants and Finance Management and Reporting Systems between March - August 2016

Organization: I Choose Life – Africa

Country: Kenya

Closing date: 07 Mar 2016

Terms of Reference for Enhancing Organizational Grants and Finance Management and Reporting Systems between March – August 2016

1. 
   

   I Choose Life – Africa Background
   
   I Choose Life – Africa (ICL) is one of the leading Non-Governmental Organizations that has contributed greatly to community development prevention efforts among the youth in Kenya today. The organization has programs in over 234 institutions (tertiary institutions, high schools and communities) across 23 counties in Kenya and reaches over 1 million youth annually with behaviour change communication messages. ICL"s vision is to see a ‘Healthy Africa, Empowered People!’ The organization seeks to support to the implementation of Vision 2030 through the cascading it to the Counties.
   
   ICL"s mission is to create a movement of individuals that enhance the quality of life for communities through health initiatives, economic empowerment, academic & career mentoring and improved leadership & governance. The organization has programs around five pillars: Health, Economic Empowerment, Education, Leadership & Governance (HEEL).

   
   


2. 
   

   Job Purpose
   
   The purpose of this consultancy is to enhance organizational financial reporting through the development of concise and timely performance reports for making evidence based management decision. They will also help build a repository database of the correct reports for ICL as a group, coach staff, and help in the implementation.

   
   


3. 
   

   Deliverables
   
   A successful undertaking of this role will entail delivery the following:
   
   a) Reporting tools developed
   
   b) Reporting template developed
   
   c) Management reports developed and presented to Senior Management, CEO and Board
   
   d) Conducted internal audit
   
   e) Four staff in finance department trained on management reporting
   
   f) Revised the Finance, Grants & Sub-grants, Administration and Procurement Policies, procedures and manuals
   
   g) Trained and developed tools for audit preparation
   
   h) Asset management and documentation plan including disposal of obsolete ones
   
   i) Build the capacity of finance, administration and procurement staff to execute the policies developed
   
   j) Align the above policies with the governance manual
   
   k) Developed an asset management plan
   
   l) Trained staff on audit preparation
   
   m) Developed recommendations of changes to the Governance Manual aligning the policies, procedures and practices to the oversight role

   
   

I Choose Life – Africa (ICL) will be responsible for:

a) Preparing relevant documents and make them to the consultant as will be requested

b) Holding an introductory meeting with the consultant to provide background information and to finalise timelines and expectations.

c) Reviewing the specified outputs and providing the consultant with specific feedback

d) Managing and supporting the consultant throughout the engagement process.

1. 
   

   Timelines and budget
   
   The proposed timeline for this consultancy work is over a period not exceeding three months hence the assignment has to be completed by 30th August 2016. The timeframe for deadlines should be considered as fixed; however the expected number of consultant days will be discussed and adjusted appropriately by candidates in their applications. The consultant will be expected to present a budget

   
   


2. 
   

   Expertise and Experience
   
   The forum lead will be required to have the following experience and expertise:
   
   a) Working knowledge of internal audit review
   
   b) Previous experience on similar or higher magnitude assignments
   
   c) Demonstrable understanding of the finance, grants and administration requirements of different donors among them UN, EU, DfID, USAID, SIDA to name a few.
   
   d) Demonstrable experience of working on similar assignments
   
   e) Experience of working within a dispersed team, remaining self-motivated, using initiative and responding appropriately to constructive feedback.
   
   f) Able to reliably access the Internet
   
   g) Available for meetings on short notice.

   
   

How to apply:

Application Process

Interested consultant must submit the following documents with the term Finance, Grants & Administration Consultancy as the subject:

a) Cover Letter

b) CV including reference details of previous clients

c) Proposed approach and methodology to the assignment including number of days

d) Proposed Budget

All documents must be submitted not later than later than midday (GMT) 8th March 2016 via email to hr@ichooselife.or.ke and copy fkinyanjui@ichooselife.or.ke