Kenya: Payroll Accountant

Organization: Program for Appropriate Technology in Health

Country: Kenya

Closing date: 07 Apr 2016

PATH is an international organization that drives trans-formative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

We are seeking to recruit a Temporary, Payroll Accountant whose primary function will be to process payments to employees in a timely manner and in compliance with laid down donor, PATH and statutory regulations/requirements. This will entail a comprehensive payroll management process using quick payroll software. The temporary Payroll Accountant will be based in Kisumu.

Specific Duties and Responsibilities.

• Provide support to the audit of the project on staff payroll related matters.


• Timely processing of payroll and ensuring accuracy and compliance with donor, PATH and statutory requirements.


• Maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system.


• Monitor changes in laws and regulations pertaining to payroll which require PATH policy changes and notifies the relevant teams for action.


• Document monthly challenges, lessons learnt, opportunities and recommendations for systems improvement to enable efficient payroll processing.


• Validate the monthly payroll input worksheets computations generated for accuracy and completeness against quality assurance parameters before settlement.


• Prepare periodic and ad hoc payroll reports. Compile overall staff monthly payroll reconciliations against current month’s and previous month’s approved payroll.


• Prepare and submit schedules of the different charge codes to Finance. Respond to staff queries regarding returned monies, inactive accounts, change of bank accounts etc.


• Continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements


• Prepare accurate monthly payroll schedules showing each employee basic salary, allowances, gross pay, deductions, PAYE/ NSSF/ NHIF/ HELB withholdings, net pay, pro-rations and retroactive adjustments. All output will be forwarded for review and approval.


• Email accurate and updated monthly pay-slips to all staff in a timely fashion. On an annual basis, prepare required annual payroll-related certificates or statements (P9 forms) for the staff and distribute by email for the self-tax assessment and filing.


• Maintain a spreadsheet for end-of-service gratuity accrual and provide a cumulative gratuity analysis report at the end of every month. Monitor any staff changes due to resignations and transitions to ensure reversals on the gratuity reports are effected in a timely manner.

Required Skills:

• Excellent oral and written communication skills.


• Ability to take self-initiative and solve problems.


• Good time management skills and the ability to prioritize


• Strong attention to detail and sound technical and analytical skills.


• Ability to handle multiple and conflicting priorities, and work under strict deadlines.


• Hands‐on experience in use of accounting packages, proficiency and working experience with excel and Quick Books is a must.

Required Experience:

A Bachelor’s Degree in Accounting, Business Administration or related field and a minimum of CPA II. Minimum of 2 years on job experience in payroll processing is a must, preferably in an NGO setting. Familiarity with KRA itax platform is an added advantage.

How to apply:

To apply please visit our website through this link http://bit.ly/1T7e0Vx under the jobs page. Please click: job listings, Africa and finally on Public health.

You must currently have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer