Administrative Assistant Job in Kenya

Job

Vacancy: Administrative

Assistant

Duty Station: Mombasa,

Coast Branch OfficeThis position is graded at ICPAK

Grade 8 (Officer 3)

The

Institute of Certified Public Accountants of Kenya (ICPAK) is the professional

organization for Certified Public Accountants in Kenya established in 1978 and

draws its mandate from the Accountants Act No. 15 of 2008.

Since

then, ICPAK has been dedicated to development and regulation of the accountancy

profession in Kenya so as to enhance its contribution and that of its members

to national economic growth and development. 

In its

endeavor on institutional strengthening, ICPAK is seeking to recruit dynamic,

self-driven and results oriented individual to fit in a team that will propel

it to a World Class Professional Accountancy Institute.

Job

Summary: Reporting

to the Branch Coordinator based at the Head Quarters – Office of the Chief

Executive Officer, the Administrative Assistant shall be based at the Coast

Branch – Mombasa and shall oversee the functions and implementation of Coast

Branch Annual Work Plan.
 

Responsibilities: Essential duties and

responsibilities shall include those listed below; other incidental duties may

be allocated from time to time.

• Performs
  
  administrative and general office management.


• Prepare
  
  and Implement Branch Annual Work Plan


• Prepare
  
  and participate in Branch CPD Events



• Participate
  
  in annual ICPAK CPD events that will be held at the Coast.


• Maintain
  
  an up to date Branch Members Register


• Plan
  
  Branch Executive Committee meetings


• Prepare
  
  and submit to ICPAK Head Office quarterly status report on the affairs of
  
  the Branch.


• Coordinate
  
  communication between the Branch and Institute through the Branch
  
  Coordinator.


• Provides
  
  information by responding to queries brought to the Branch.


• Compile,
  
  sort and maintain an up to date file records of office activities,
  
  inventory, imprest account, business transactions and the data base
  
  systems.


• Receive
  
  payments for membership, and seminars and provide proper accounting and
  
  banking for all payments.


• Completes
  
  operational requirements by scheduling and assigning administrative
  
  projects; expediting work results.


• Participate
  
  in activities of the Institute in collaboration with the County
  
  governments at the Coast Region in liaison with the Branch Coordinator


• Participate
  
  in member recruitment drives in liaison with Branch Coordinator and the
  
  Customer Service and Marketing department


• Any
  
  other duties that may be allocated from time to time Person Profile:

Academic and Professional Qualifications

• Possess
  
  a Bachelor’s of Commerce degree or any other business related degree from
  
  a recognized university


• Relevant
  
  post graduate qualification, i.e. a diploma or certification course


• CPA
  
  qualification and membership to a professional body will be an added
  
  advantage

• Minimum
  
  one (1) year of relevant working experience in Customer Relations or
  
  events management.


• Must
  
  be able to demonstrate good planning, organizing and coordinating skills


• Must
  
  be computer literate


• Excellent
  
  interpersonal, communication and report writing skills


• Should
  
  be a self starter and go getter


• The
  
  ability to work effectively under time pressure and constraints with
  
  minimum supervision


• Drive
  
  for results and achievement

Interested

candidates should submit their application letter and CV in MS word or pdf

format clearly indicating the position applied for to the following:

adminjob@icpak.com

Applications should be received on or before close of business on Friday 1st

April, 2016.