Receptionist / Office Administrator Job in Kenya

A medium Sized Branding and promotional Company, one of the largest suppliers in branding and promotional materials / stockist of corporate items are looking for a Receptionist / Office Administrator.
 

The candidate will be in charge of the following duties and responsibilities:

• Respond to visitor inquiries about the company, answering all incoming calls and directing visitors to the contact persons accordingly.


• Market the company to walk in clients as and when need be.


• Dispatch and receive mails on behalf of the company and forward to the respective persons.


• Ensuring that all staff are conversant with the Time and Attendance system and that they clock- in and out as required.


• Maintaining staff attendance records on excel spreadsheet and ensure to forward to the respective managers on a weekly basis.


• Monitor visitor access and maintain security awareness.


•  Ensure knowledge of staff movements in and out of organization ensuring that all telephone faults are reported timely and follow-up to ensure the system is up and running all the time.


• Ensure the Reception area is clean and up to standard and ensuring all the necessary amenities for the staff and visitors are available as necessary.


• Contributes to team effort by accomplishing related results as needed.


• Maintenance and preservation of records and other office correspondences as necessary.


• Undertake any other duties that are assigned e.g. making calls and enquiries including general clerical duties like typing and photocopying.

Knowledge & Qualifications:

• A diploma in Secretarial studies or equivalent. 1-2 years’ experience in sales and Customer Care Knowledge of branding and promotional items and relevant online marketing.


• Key Competencies:


• Verbal and written communication skills


• Professional personal presentation


• Organizing and planning


• Attention to detail Initiative and reliability Stress tolerance.

Salary scale 20,000-25,000/=.

Candidates who match the above requirements should send in their resumes to maureen@amsol.co.ke before COB June 2nd 2016.

Only shortlisted candidates will be contacted.