Assistant F & B Manager Job in Nairobi, Kenya

Position: Assistant Food & Beverage Manager

Job Ref.: 

 DDN-282921

Location:

 Nairobi

Division / Department: Food

& Beverage / Food & Beverage   

Reporting Line:

 Dir.

of F & B Manager or F&B Manager  

Job Objectives:

 Manages

and organizes all the clerical tasks in the department, ensuring timely

distribution of communication, correspondence and documents of food and

beverage division.  

Handle

appointment, filing, report and requisition of the department. Control the

consumption of operating supplies in the food and beverage office. Coordinate

with all concerned to ensure that all job assigned are done effectively and

efficiently.

Primary Responsibilities:

• To
  
  be responsible for organizing and maintaining up to date filing system in
  
  the food and beverage division, ensuring its efficiency and effectively.


• To
  
  be responsible for maintaining the cleanliness and tidiness of the food
  
  and beverage office.


• To
  
  be responsible for monitoring and controlling the consumption of operating
  
  supplies in the food and beverage office.


• To
  
  be responsible for maintaining all business machines like computers, type
  
  writers, etc., in good working condition in the food and beverage office.


• To
  
  be responsible for timely distribution of any meeting schedules,
  
  correspondence and documents from the Director of Food and Beverage.


• Coordinates
  
  in a professional manner with all people concerns to make sure that all
  
  work assigned are executive effectively.

Administrative

Responsibilities

• Manages
  
  time effectively, to ensure quality and quantity work at the least time
  
  possible.


• Determines
  
  priorities of tasks that need to be completed, while meeting deadlines.


• Manages
  
  the appointment book of the Director of Food and Beverage, to ensure
  
  appointments are scheduled properly.


• Reminds
  
  the Director of Food & Beverage and other F&B Department Heads,
  
  regarding meeting schedules and appointments.


• Follows-up
  
  and traces all the reports due to the Director of Food and Beverage.


• Prepares
  
  requisition for operating supplies and office supplies.


• Makes
  
  sound judgment concerning information dissemination.



• Attends
  
  the daily F&B operation’s briefing and the F&B meetings.


• To
  
  be capable of taking minutes of meeting accurately and ensures prompt
  
  distribution.


• Attends
  
  meetings and training sessions organized by the Hotel management for the
  
  staff.

Technical

Responsibilities

• Operates
  
  all business machines in the food and beverage office and business center.


• Drafts
  
  and types all correspondence, documents, memorandum for the Director of
  
  Food and Beverage.


• Files
  
  appropriately all outgoing and incoming correspondence and document of the
  
  Director of Food and Beverage.


• To
  
  be capable of acting on documents received in the office.


• Knows
  
  and understands the standard files that are to be kept in the food and
  
  beverage office.


• Disposes
  
  files according to schedule established.


• Receives
  
  and takes accurate messages by telephone or by personal visits.


• Receives
  
  guest and visitors in the food & beverage office courteously and
  
  warmly.


• Knows
  
  the important details of all outlets operation to be able to answer guest.


• Takes
  
  down reservation or inquiries concerning the F&B outlets or banquets,
  
  ensuring that the information is forwarded to the F&B department head
  
  concerned for follow up.


• To
  
  be capable of performing the duties and responsibilities of business
  
  center secretary and provides assistance as required in operation.

Commercial

Responsibilities

• Communicates
  
  with clients or guests, visiting the office or calling the office,
  
  efficiently and courteously, extending a positive impression of the Hotel.


• Participates
  
  community projects or activities in order to promoting the hotel’s image
  
  and cooperation to improve community relationship.

Human

Resources Responsibilities:

• Establishes
  
  a good relationship with superior, co-employees within the department and
  
  amongst other department in the performance of work.


• Provides
  
  assistance to co-employees within the department and amongst other
  
  department for the benefits of the Hotel.

• Reports
  
  to the Director of Food and Beverage.


• Coordinates
  
  and follows up with the food and beverage department heads in the timely
  
  submission of all tasks or projects that are due to the Director of Food
  
  and Beverage, ensuring the constant follow up and timely submission.


• Coordinates
  
  and supports the other office personnel in the performance of work, in
  
  order to achieve the department’s goal.


• Cooperates
  
  and supports the other employees within the department and other
  
  department in any Hotel activities.

• Minimum
  
  education of Bachelor degree in Hotel Management or relevant discipline


• Minimum
  
  of 2-3 years in F&B experience


• Good
  
  knowledge in the Food & Beverage operation. Proficient in
  
  administrative tasks


• Have
  
  good English communication skills both in written and spoken


• Computer
  
  literate


• Possess
  
  professional disposition with good communication and interpersonal skills

Interested

candidates who fully meet the above requirements should send their applications

along with a detailed Curriculum Vitae indicating expected salary and their

daytime contact, to eastafricaposting@gmail.com (Subject of the email should be

the title of the POSITION APPLIED FOR + JOB REF)

If you are not interested in this opportunity today, please refer any friend or

colleague you know that might suit the required profile.

Applications NOT MEETING minimum requirements will not be considered. 

Only

shortlisted candidates will be contacted

Note:

 We do

not charge any fees for receiving and reviewing applications or for interviews