FINANCE OFFCIER | ReliefWeb

Position: Finance Officer

Department: Finance

Term: One Year

Position Description:

Heshima Kenya is a Non- Profit Organization based in Nairobi, Kenya dedicated to identifying, protecting and empowering refugee children and unaccompanied and separated refugee children, especially adolescent girls, through our specialized shelter, education and advocacy programs. This individual reports directly to the Director of Financial Operations for Kenyan Operations.

Primary Responsibilities:

· Prepare and maintain relevant books of accounts.

· Prepare monthly reconciliation of bank statements.

· Send monthly ledger statement, QuickBooks (QB) file and general queries to the Director of Financial Operations by the 10^th of every month.

· Processing payroll and submit monthly tax filings to KRA, NSSF, and NHIF by expected due dates.

· Manage the office petty cash

· Ensure payment requests are properly supported and are in accordance with relevant financial rules, regulations and procedures with adequate Budget Provisions.

· Process for the signature of the authorized officers, the relevant documentations to effect payment while ensuring accuracy and completeness of the processed transactions.

· Maintain relevant hard and electronic records and files related to the finance function.

· Acknowledge, bank and account for all cash receipts.

· Participate in the preparation of both monthly and other regular financial reports.

· Serve as a member of procurement team and assist program teams in procurement process which includes sourcing of quotations

· Support annual audit preparation.

· Track all Maisha inventory, sales and ensure that these are entered in the Maisha QB file.

· Ensure that the control systems within the Maisha production unit are adhered to and that all recording procedures are being adhered to.

· Perform any other duties as assigned by management.

Qualifications:

· A degree in Finance/Accounting option

· Minimum of CPA III qualification.

· Proficiency in Quick Books and or any other accounting software.

· Knowledge and a minimum of three years’ experience with NGO accounting legal requirements, guidelines, fiscal responsibility, and reporting in Kenya with specialty in NGO guidelines and compliance.

· Proficient in Microsoft Office, including intermediate skill level in Excel.

· Excellent inter-personal skills,

· Able to work independently and with teams.

· Must have high organizational skills.

· Knowledge and experience with donor accounting requirements, guidelines, fiscal responsibility and reporting standards.

· Excellent attention to detail.

· Proven track record of being above reproach in character in terms of accountability, transparency and integrity.