Admin Officer Job in Kenya

Kenya Marine and
Fisheries Research Institute (KMFRI), a State Corporation under the Ministry of
Agriculture, Livestock, Fisheries and Cooperatives, State Department for
Fisheries, Aquaculture and the Blue Economy was established by an Act of
parliament (The Science and Technology Act Cap. 250 of the Laws of Kenya of
1979) which has since been repealed by The Science, Technology and Innovation
Act No.28 of 2013.

KMFRI’s mandate is to
undertake research in “marine and freshwater fisheries, aquaculture,
environmental and ecological studies, and marine research including chemical
and physical oceanography”, in order to provide scientific data and information
for sustainable development of the Blue Economy. The Institute is also mandated
to cooperate with other organizations and institutions of higher learning in
training programmes and on matters of relevant research.

The Institute has
Research Centers and Stations located at Mombasa, Kisumu, Naivasha, Baringo,
Kegati, Sangoro, Sagana, Shimoni, Turkana, a research substation at Gazi and
the Nairobi liaison office.

KMFRI is seeking to
recruit self-motivated professionals who are team players to fill the following
vacant positions within her approved staff establishment:

KMF/5.  PRINCIPAL
ADMINISTRATIVE OFFICER – (KMFRI GRADE 5) – POSITION – ONE (1)

• Basic Salary Scale: KShs. 116,410 – KShs. 151,334
  P.M.


• House Allowance: KShs. 35,000 P.M.


• Commuter Allowance: KShs. 8,000 P.M.


• Annual Leave Allowance: KShs. 10,000 P.A.


• Medical Cover & Other
  Allowances: As
  provided by KMFRI


• Terms of Service: Permanent & Pensionable

Responsibilities

• Reviewing and formulation of administrative
  services;


• Preparing workplans for the department;


• Overseeing maintenance issues through conducting
  physical survey and defect report and recommend for service to maintain
  suitable working condition;


• Ensuring staff welfare is prioritized by providing
  suitable tools of work and conditions of work to adopt acceptable standard
  practice, which will result to better output;


• Supervising staff through a clear duty allocation,
  to monitor adherence in order to appraise performance justifiably;


• Ensuring compliancy to policy guidelines by
  obtaining clear interpretation hence enhanced service delivery;


• Conducting staff performance appraisal in the
  department;


• Ensuring routine responses to routine
  correspondences on administrative matters to ensure up to date reporting;


• Initiating of administrative staff training and
  development and other policy matters;


• Monitors and evaluates the implementation of the
  department’s projects and programmes;


• Coordinating identification of office equipment
  and furniture requirement for the Institute;


• Monitors the implementation and adherence to the
  Departmental Work Plans;


• Providing cross-functional liaison for
  administrative matters;


• Manages the Department’s Information Management
  Systems;


• Manages provision of office space, transport and
  other logistical services;


• Ensures prudent and optimum utilization of
  department’s resources;


• Facilitating meetings, conferences and other
  special events;


• Oversees the provision of security and safety for
  Institute’s premises and staff;


• Supervises waste disposals;


• Follows up on payment of bills for common
  services;


• Ensuring general maintenance of office equipment’s
  and building is undertaken;


• Works closely with the Supply Chain Management
  Department in the development, management and maintenance of the assets
  register for the Institute;



• Generating administrative reports on repairs and
  maintenance; and


• Facilitating renewal of motor vehicle and property
  insurance policies.

Qualifications

For appointment to this
grade, a candidate must have: –

• At least six (6) years relevant work experience in
  comparable and relevant position in which three (3) must be in Senior
  Administration Officer or in a supervisory level in public service or
  private sector;


• Bachelor’s degree in Public Administration;
  Business Administration; Business Management; Office Management or any
  other relevant qualifications;


• Minimum KCSE C+ (plus) or its equivalent;


• Supervisory course lasting not less than two (2)
  weeks from a recognized institution;


• Member of a relevant professional body in good
  standing;


• Proficiency in computer applications;


• Demonstrated good results in work performance; and


• Met the requirements of Chapter Six of the
  constitution

 Key Competencies
and Skills

• Strategic and innovative thinking


• Mentoring, coaching and leadership skills;


• Good interpersonal and negotiation skills;


• Organization skills;


• Strong communication and reporting skills;


• Problem solving skills;


• Analytical skills; and


• Conflict resolution skills.

How to Apply

Interested and qualified
candidates MUST complete
the KMFRI
Job Application Form, attach their testimonials, certificates, copy
of their National Identification Card (ID) and Curriculum Vitae (CV).

Submit their
applications both in HARD and SOFT COPY, and
envelopes containing the documents should clearly be marked with the position
applied for and sent to the address below not later than Tuesday, 17th May, 2022.

The Director General,

Kenya Marine and Fisheries Research Institute,

P. O. Box 81651 – 80100,

Silos Road, English Point, Mkomani,

Mombasa, KENYA

Email: recruitment@kmfri.go.ke

Note

1. SUCCESSFUL candidates
will be expected to fulfill the requirements of Chapter Six of the Constitution
by providing originals of the following documents:

• Certificate of Good Conduct from the Directorate
  of Criminal Investigations


• Clearance/Compliance Certificate from Higher
  Education Loans Board (HELB)


• Tax Compliance Certificate from Kenya Revenue
  Authority


• Clearance from Ethics and Anti-Corruption
  Commission (EACC)


• Clearance from recognized Credit Reference Bureau
  (CRB)

2. Only SHORTLISTED CANDIDATES will
be contacted and shall be required to produce originals of their National
Identity Card, academic and professional certificates during the interviews.

3. Any canvassing will
lead to AUTOMATIC
DISQUALIFICATION.

KMFRI IS AN EQUAL
OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY, PERSONS LIVING WITH DISABILITY,
WOMEN, YOUTH AND THOSE FROM MARGINALIZED AREAS ARE ENCOURAGED TO APPLY.