Office Admin Job in Kenya

Office Administrator

Position Description

The Office Administrator
will manage all office administrative duties, ensure the smooth running of the
office and provide quality service to all clients.

The job holder is
expected to demonstrate commitment and loyalty and perform all duties in
accordance with the organization’s office routines and procedures, keeping in
mind the overall business objectives.

Job Location: Nairobi
West

Reporting to: Managing
Director

Salary: Ksh 25,000 Gross

Roles and
Responsibilities

• As the first point of contact for office clients,
  one will oversee the front office by answering incoming calls, replying to
  general correspondence and dealing with enquiries.


• Submit timely reports and prepare presentations as
  assigned by the directors.


• Ability to professionally put together bid
  information and proposals for the company well enough before the director
  finally checks them.


• Ability to proficiently scout for proposed works
  in newspaper advertisements, company websites etc., apply for the proposed
  work and present to the directors.


• Monitor and oversee to the general cleanliness of
  the office.


• Coordinate meetings and functions for the office.


• Procurement and proper management of office
  supplies and assets.


• Manage and properly account for petty cash issued
  to facilitate general office activities.


• Responsible for office administration payments
  within approved expense limits and they are made within reasonable time to
  ensure business continuity (office courier service, office telephone,
  office cleaning services, office utility bills (power, water, Wi-Fi).


• Maintain and file all business records in a
  systematic manner.

KPIs

• Periodically reconciled petty cash reports


• Customer/client feedback survey; Customer
  enquiries and visitors are handled well.


• Customer feedback is positive


• Record Management; Electronic and paper filing
  systems are well maintained.

Qualifications

• Professional qualification (Diploma/Degree) in a
  relevant field


• At least 1-2 years proven work experience as an
  office administrator


• Thorough knowledge of customer service, office
  management and basic bookkeeping procedures.


• Ability to use Microsoft Office including Word,
  Excel, Access and PowerPoint.


• The ability to create a positive, everlasting
  impression with the most professional and courteous manner and to
  continually strive for superior client service.


• Enjoys dealing with people daily and is assertive.


• Proactive, punctual and reliable.


• Good organizational and multitasking abilities.


• Superior verbal and written communication skills.


• Business driven, people focused, with exceptional
  influencing skills; excellent organizational, multi-tasking, presentation
  and time-management skills.


• Record Management; Electronic and paper filing
  systems are well maintained.

How to Apply

Candidates who meet the
requirements should submit their CV and cover letter to:

jobs@career-shop.com before 31^st May 2022, with Office Administrator on
the subject line.

Only candidates
short-listed for interview will be contacted.