Office Administrator Job in Nairobi, Kenya

Job Vacancy: Office Administrator

Position Description: The Office Administrator will
manage all office administrative duties, ensure the smooth running of the
office and provide quality service to all clients.

The job holder is expected to demonstrate commitment and loyalty
and perform all duties in accordance with the organization’s office routines
and procedures, keeping in mind the overall business objectives.

Job Location: Nairobi West

Reporting to: Managing Director

Salary: Ksh 25,000 Gross

Roles and Responsibilities

·        
As the first point of contact for office clients, one will
oversee the front office by answering incoming calls, replying to general
correspondence and dealing with enquiries.

·        
Submit timely reports and prepare presentations as assigned by
the directors.

·        
Ability to professionally put together bid information and
proposals for the company well enough before the director finally checks them.

·        
Ability to proficiently scout for proposed works in newspaper
advertisements, company websites etc., apply for the proposed work and present
to the directors.

·        
Monitor and oversee to the general cleanliness of the office.

·        
Coordinate meetings and functions for the office.

·        
Procurement and proper management of office supplies and assets.

·        
Manage and properly account for petty cash issued to facilitate general
office activities.

·        
Responsible for office administration payments within approved
expense limits and they are made within reasonable time to ensure business
continuity (office courier service, office telephone, office cleaning services,
office utility bills (power, water, Wi-Fi).

·        
Maintain and file all business records in a systematic manner.

KPIs

·        
Periodically reconciled petty cash reports

·        
Customer/client feedback survey; Customer enquiries and visitors
are handled well.

·        
Customer feedback is positive

·        
Record Management; Electronic and paper filing systems are well
maintained.

Desired Skills and Experience

·        
Professional qualification (Diploma/Degree) in a relevant field

·        
At least 1-2 years proven work experience as an office
administrator

·        
Thorough knowledge of customer service, office management and
basic bookkeeping procedures.

·        
Ability to use Microsoft Office including Word, Excel, Access
and PowerPoint.

·        
The ability to create a positive, everlasting impression with
the most professional and courteous manner and to continually strive for
superior client service.

·        
Enjoys dealing with people daily and is assertive.

·        
Proactive, punctual and reliable.

·        
Good organizational and multitasking abilities.

·        
Superior verbal and written communication skills.

·        
Business driven, people focused, with exceptional influencing
skills; excellent organizational, multi-tasking, presentation and
time-management skills.

·        
Record Management; Electronic and paper filing systems are well
maintained.

How to Apply

Candidates who meet the requirements should submit their CV and
cover letter to:

jobs@career-shop.com before 31st May 2022, with Office Administrator on the
subject line.

Only candidates short-listed for interview will be contacted.