Admin Officer Job in Kenya

Administrative Officer

Ref: KeMU/HR/1/05/22

Responsibilities

• Acting as an institution memory (records keeper)
  for students and courses on behalf of the University.


• Provide safe and secure storage of student’s
  records through an elaborate filing system, cabinets to preserve student’s
  data.


• Facilitate students’ admission into the university
  through registering them in the ERP every beginning of each first year of
  study to ensure that the students only bona fide ones are in the database.


• Perform regular update of Enterprise Resource
  Planning (ERP) by occasional checks in the student’s card, students’
  statistics and semester registration to ensure accuracy of students’
  information.


• Organizing and administering the records, registration
  and clearances,


• including final transcripts evaluations and
  Academic awards.


• Participating in collecting, recording, analyzing
  and reporting of student statistics to the Ministry, regulators and other
  stakeholders.


• initiating appraisal, archival and disposal of
  records


• Provide necessary data for preparation of students
  reports to facilitate decision making in management


• Ensure internal communication by writing letters,
  emails, telephone calls and face to face, to ensure prompt and timely
  feedback.


• Ensure graduation clearance process is undertaken
  and all records filed into respective students’ files.


• Ensure proper filing and file circulation to
  various action officers for prompt feedback


• Ensure proper maintenance of records.


• Any other duties as assigned by immediate
  supervisor.

Qualifications

• A Master’s degree in Information Science/ Records
  and Archives Management or equivalent from a recognized University with
  not less than 6 years’ work experience in a similar administrative
  position.



• Adequate working experience in managing Students
  records


• Hands-on skills in using ERP


• Adequate knowledge in data mining and Analysis


• Proficiency in ICT skills


• Good communication and interpersonal skills


• Attention to details, high level of integrity and
  confidentiality

How to Apply

Each application shall
be accompanied by detailed Curriculum Vitae, Copies of Relevant Academic and
Professional Certificates, National Identity Card or Passport, Testimonials,
and other relevant supporting documents. Scanned copies of these documents must
accompany the email application.

The successful applicant
will be required to bring the following:

• Clearance from Kenya Revenue Authority


• Clearance from Higher Education Loans Board


• Clearance from the Ethics and Anti-Corruption
  Commission


• Clearance from Credit Reference Bureau


• 5Criminal Investigation Department (Certificate of
  Good Conduct)

Letters of
recommendation from at least three referees familiar with the applicant’s
professional experience and character in general should also be sent to the
address below.

Applications shall
clearly be marked with the Reference Number of the Advertised position
“Application for the position of (position applied for)”and submitted as
follows:

Three (3) hard copies should be addressed to

The Vice Chancellor

Kenya Methodist
University

P. O. Box 267 – 60200

MERU, KENYA

 And

An electronic copy in
PDF format to be sent direct to the Vice Chancellor on email: applications@kemu.ac.ke To
be received on or before 21
st May 2022. Only shortlisted candidates will be contacted