Executive Assistant Job in Kenya

Executive Assistant

The role can be remote
or based in one of our hubs (Nairobi, Kathmandu, Dakar, or Kampala), and will
support our CXOs spread across US, Kenya and India. 

Key Responsibilities

Scheduling & Calendar Management (30%): 

• Provide proactive calendar management for the CEO
  and Chief of Staff. This includes scheduling meetings, maintaining
  calendar hygiene, preparing weekly schedules, forecasting conflicts and
  working quickly to resolve them. 


• Manage schedules for other CXOs as needed. 

Meeting Planning & Execution (25%):

• Drive meeting preparation & follow-up for
  leadership & org-wide meetings owned by the office of the CEO,
  including sharing of agendas, meeting notes, action items, recordings,
  slide decks, and other relevant materials


• Provide technology support during meetings owned
  by CXOs


• Collaborate & coordinate with all functional
  teams to plan, execute & create a positive virtual experience for
  recurring org-wide touchpoints (All Hands, Town Halls, & Brown
  Bags). 


• Partner with POPs to plan & support people
  engagement events as needed.

Project Management & Coordination for Org-wide initiatives
(20%)

• Coordinate the org-wide annual goals (OGSM) reporting
  process each quarter across all teams to facilitate timely and
  high-quality strategy reviews. 


• Coordinate organizational planning, preparation,
  and administration for key milestones in our annual operating
  cadence 

Travel Coordination (10%): 

• Plan, coordinate, & arrange travel for the
  Strategy Team and Board of Directors. This includes travel & logistics
  support for in-person meetings and conferences (international &
  domestic) attended by CXOs & Directors.  


• Support CXOs & Directors in travel and meetup
  planning for functional teams, including logistics support as
  needed. 

Org-wide Communications Support (10%):

• Support the Chief of Staff & CEO to gather
  relevant data across the org, conduct analysis, & create presentations
  & reports for diverse audiences (the leadership team, Board of
  Directors, and the full team).


• Draft org-wide communications as needed for the
  Chief of Staff or CEO.

Skills Knowledge and Expertise

• Prior experience preferred in supporting C-level
  executives or senior management in a similar capacity


• Exceptional planning, organization, and time
  management skills



• Exceptional writing & verbal communication
  skills


• Strong presentation and meeting facilitation
  skills


• A natural relationship builder and people person
  who can create positive virtual and in-person experiences for those you
  interact with


• Detail-obsessed


• Ability to multitask, prioritize, and move several
  projects forward in parallel 


• Fast learner 


• A collaborative team player who can work
  independently and collaboratively with teammates across the org 


• Comfort with tight deadlines in a fast-paced and
  dynamic environment


• Ability to consistently follow through on tasks
  and projects 


• Highly skilled at following up with others
  proactively and assertively, yet with utmost patience, kindness and
  empathy


• High-energy and efficient


• Possess a can-do attitude


• Flexible to changing needs/priorities


• Perform well under pressure


• Strong judgement, integrity and discretion when
  handling sensitive and confidential information


• Demonstrates initiative, creativity, solidarity,
  humanity and openness in line with our org values

Why Medic?

Purpose & Impact

• Ability to create and see real impact in your work


• Freedom to take initiative and innovate, bonus of
  an agile, small team


• Work for a globally awarded social enterprise
  recognized for developing a solution that can create global systems change
  in the health sector

 
    The
Team

• Work with a value and mission driven team that is
  consistently described as warm, incredibly kind and supportive


• Exposure to a diverse team: over 15 different
  nationalities


• Opportunities for global travel: all team meet-up
  + functional team meet-up + field visits

 
    Work/Life
& Growth

• Generous leave time: vacation,
  maternity/paternity, bereavement, & sick days


• Professional development funds & opportunities
  + 5 days off for prof dev


• Home Office Set up Stipend.


• Flexible, remote schedules 

How to Apply

CLICK
HERE TO APPLY

Application Deadline:
June 30, 2022