Administration Job in Kenya

Admin Manager 

Reporting to the Head of HR Hub & Shared Services, the role
holder will be responsible for managing and coordinating the general
administration functions to ensure efficient and effective operation of the
Britam activities. This includes ensuring that adequate utilities and
facilities are provided in a timely and cost effective manner.

Responsibilities

Strategy and Planning

• Assist
  in the design, development and delivery of administrative services to
  Britam 


• Develop
  and monitor the operational plan and related administration budgets to
  ensure that costs are maintained within approved budgets.


• Monitor
  the implementation of all policies, practices, and procedures relating to
  managing facilities and ensure these comply with legal laws and/or
  regulations 


• Ensure
  that administrative policies are maintained and that services are
  delivered efficiently, effectively and in line with the laid down
  processes and procedures.

Asset Administration

• Oversee
  the maintenance of office facilities and equipment including identifying
  vendors, overseeing the management of selected vendors to provide timely
  repair and maintenance of all Britam’s office equipment and furniture.


• Liaise
  with Supply Chain Management for sourcing of service providers to manage
  and maintain Britam assets 


• Initiate
  the asset disposal process by instructing service providers to manage and
  maintain County assets including property and housing.


• Liaise
  with the Head of Supply Chain Management to coordinate the disposal of
  obsolete assets.


• Analyse
  the value of proceeds from the disposal of the assets and report to the
  Head of Finance.

Transport and Fleet Management

• Oversee
  the development and implementation of Britam’s fleet administration
  standards and vehicle operating policies including vehicle maintenance,
  vehicle tracking, driver, speed and fuel management as well as health and
  safety management.



• Prepare
  the annual budget and periodic reports on vehicle operating costs.


• Advice
  on the purchase or lease of vehicles and equipment.


• Oversee
  the maintenance, repair, replacement and disposal of Britam vehicles.


• Oversee
  risk management training including safety and accident prevention programs.


• Ensure
  Britam’s vehicles are adequately covered.


• Identify
  suitable vendors to provide timely repair and maintenance of all Britam
  vehicles.

General Administration

• Provision
  of offices to Britam staff


• Oversee
  general office management


• Establish
  an efficient record, filling and tracking system for all office inventory,
  mails and file, monitor their movement and effective correspondence. 


• Ensure
  bills are processed for payment.


• Delegated
  Authority as per the approved delegated authority matrix

Key Performance Measures

• As
  described in your Personal Scorecard

 Qualifications

• Bachelor’s degree in Business
  Administration or a related field

• 4-6 years working experience in
  a management position

How to Apply

Apply
for the job here