Finance Assistant Job in Kenya

Finance Assistant

Job Details

Description

The Finance Assistant
(FA) will provide support to the Finance team. This support will include
treasury functions, accounts payable and processing of payments in accordance
with AWF’s policies and procedures. The Finance Assistant will also provide
support in Audit, filling and archival practices.  The position reports to
Finance Officer

Responsibilities

 Finance duties:

• Accounts
  Payable


• Monitor
  accounts payables email queue on a daily basis.


• Review
  and post all invoices in a timely manner ensuring all the appropriate
  supporting documents are attached in the system and in accordance with AWF
  financial policy and procedures.


• Receive
  and Reconcile supplier statements with vendor account on a monthly basis
  and respond to vendor queries on a timely manner.


• Support
  with reconciliation of accounts payable


• Cash
  and Bank:


• Daily
  posting of bank transactions in the Accounting System accurately


• On
  monthly basis, Reconcile and post assigned Bank Reconciliations in the
  Accounting System


• Deposit
  of cash and checks to appropriate bank accounts


• Processing
  of vendor payments using current AWF online banking Straight to Bank (S2B)
  platform and Write checks on a regular basis as per the system due dates
  in accordance with the Donor and AWF regulations


• Support
  process invoices and initiate payments for offices without finance staff.


• Monitor
  AWF bank account activity and ensure adequate cash balance to support
  smooth operations;


• Payroll
  payables




• Support
  payroll function to post all payroll deductions within the set deadlines.


• Ensure
  payments of the payroll deductions is done and GL accounts cleared


• Ensure
  evidence of payment of the Payroll deductions are filed


• Reconcile
  and ensure no outstanding balances older than one month




• Month
  End Close Process:




• Support
  the supervisor with the monthly close out process by other assigned
  finance monthly tasks are completed as per set deadlines


• Support
  line manager in review of Accounts Payable report to confirm correct
  month end balances, cleanup thereof


• Ensure
  all invoice reviews and postings are completed as per set deadlines



• Confirm
  all Vendors are in the correct AP group


• Maintain
  a complete filing system for all bank and petty cash reconciliations




• Make
  disbursements in compliance with Donor and AWF regulations;

Administration:

• Support
  in gathering support documentations in preparation of annual, internal and
  donor audits;


• Collect
  and scan all Payable finance documentation in an organized electronic
  filing structure that is user friendly


• Perform
  any other relevant duties as assigned by the supervisor and other Senior
  Finance Team.

Qualifications

• Bachelor’s
  degree in accounting/business or related field


• Qualified
  Certified Public Accountant


• Minimum
  3 years working experience in an International NGO


• Audit
  experience is desirable


• Experience
  in using ERP is desirable (MS Navision Dynamic / Oracle NetSuite)


• Knowledge
  in French will be an added advantage


• Excellent
  communication skills, verbal and written


• Excellent
  computer skills (Word, Excel, Outlook)


• Flexible,
  culturally sensitive, and exude a “team” attitude


• Must
  have excellent interpersonal skills with the ability to interact
  professionally with staff, partners and donors

How to Apply

Apply
for the job here