Office Administrator Job in Kenya

Summary:

As an Office Administrator, the job holder will often act as the Associate Dean of General
Education & Chair of Department, General Education Signature course’s first
point of contact with people from both inside and outside the University. The
officeholder will be responsible for day-to-day administrative support
functions for this Office.

Key Responsibilities/Tasks/Duties:

• Logistical
  & administrative support in events like meetings/seminars/workshops/Conferences
  for the GE department.


• Initiate
  departmental requisitions (Online & Stores).


• Timely
  preparation of contracts for GE adjunct lecturers, set payment dates &
  ensure that lecturers are paid the right amounts for classes taught as
  well as ensuring they are approved and forwarded to the Finance Department.


• Type
  letters, memos, notices & minutes in a timely manner.


• Management
  and development of reports on course files submitted for GE.


• Contact
  Person in the department.


• Supervise
  work-study students in the GE Associate Dean’s office.


• Maintaining
  office operations for the purpose of daily record management and
  communicating efficiency by making sure there is immediate feedback for
  the daily smooth running of office operations.


• Timely
  Preparation of necessary requisitions.


• Maintaining
  office operations for the purpose of daily record management and
  communicating efficiently through immediate feedback for the smooth
  running of day-to-day office maintenance.


• Office
  purchases and stationery requisitions for the department through immediate
  re-order of departmental supplies, and report faulty equipment to the
  maintenance department.


• Performs
  other duties as may be assigned from time to time.

Education/Professional Qualifications:

• Bachelor’s
  degree in Business Studies from a recognized institution;


• Proficiency
  in computer applications.


• Three
  years of relevant administrative work.

Personal Attributes & Competencies:

• Must
  be adept at problem-solving, including being able to identify issues and
  resolve programs in a timely manner.


• Must
  possess strong interpersonal skills.


• Must
  be able to communicate clearly, both written and verbally.


• Must
  be able to effectively read and interpret information, present numerical
  data in a resourceful manner, and skillfully gather and analyze
  information.


• Must
  be able to prioritize and plan work activities so as to use time
  efficiently.


• Must
  be organized, accurate, thorough, and able to monitor work for quality.


• Must
  be dependable, and able to follow instructions.


• Must
  be able to improve performance through management feedback.

If you have the
requisite qualifications and want to work as a team member in a modern and
progressive institution where you can make a difference, please apply.

How To Apply

Interested applicants
must provide a cover letter and a current CV, certified copies of educational
certificates and transcripts, email addresses, and telephone contacts of three
referees to the email address below by 5.00 pm, Tuesday, May
17, 2022.

Director, Administration

United States
International University – Africa

P.O. Box 14634 – 00800,
Nairobi, Kenya

Email:
jobs-shss@usiu.ac.ke

https://www.usiu.ac.ke/job-vacancies