Secretary Job in Kenya

Executive Secretary Supervisor 

Job Summary

To perform diversified
high level administrative and secretarial support functions.

Responsibilities

• Perform
  administrative tasks including drafting and proof reading letters, memos,
  reports, and other documents.


• Receive
  incoming communication or memos on behalf of senior staff, review content,
  determine importance, and summarize and/or distribute contents to
  appropriate staff.


• Manage
  multiple or complex calendars for meetings, appointments, travel and other
  official commitments.


• Make
  travel and accommodation arrangements for executives.


• Answer
  and screen telephone calls, and respond to emails, messages and other
  correspondence.


• Professionally
  facilitate guests and/or clients.


• Performs
  office tasks including office management, maintaining records, ordering
  supplies etc.


• Performs
  other related duties as assigned.

Education requirements

• Bachelor’s
  degree in Business Administration or related disciplines from a recognized
  university.


• Training
  in computer and/or office administration will be an added advantage.

Related Job Experience

• At
  least 4 years’ experience in executive secretary and/or related role.


• Must
  be proficient in Ms Office with excellent typing skills.

Competencies Required

• Professional
  writing capabilities, including emails, memos, letters and other
  industry-related reports, documents and correspondence.


• Excellent
  time management and organization skills, especially the ability to
  prioritize and multitask 


• Effective
  and professional communication abilities, including being able to
  communicate with all levels of employees and clients or guests.


• Ability
  to work flexibly and independently, set priorities, work simultaneously on
  numerous tasks, use good judgement and initiative, and meet/exceed
  deadlines.


• Proficiency
  with computer systems, including experience with office management systems
  and Microsoft Office suite.

Person Specifications

• Proactive
  and results oriented individual.


• Must
  be a person of integrity.


• Resilient,
  focused and able to work under pressure.


• Motivated,
  dynamic and dedicated team player.


• Able
  to type minimum of 50 words per minute.

How to Apply

Apply for the job here