Norwegian Refugee Council (NRC) Somalia/Kenya is a two Country Program with four field offices in Dadaab (Kenya), Hargeisa (Somaliland), Bossaso (Puntland) and Mogadishu (South Central).
NRC has been present in Somaliland since early 2004 and expanded to Puntland in 2006, Mogadishu and Dadaab in 2007.
In a short time NRC established Education, Shelter/Sanitation, Distribution and Camp Management projects for IDPs, refugees and local population in Somalia and Kenya.
NRC also has a coordination office in Nairobi, Kenya that was established in 2006.
Position Vacant: Assistant Program Support Manager - Logistics
Reporting to: Program Support Manager
Duty Station: Nairobi, with frequent travel to the field offices in Kenya & Somalia.
Duration of Contract: January 2011 to 31st December 2011 (with possible extension)
Main Responsibilities include:
Responsible for overseeing regional logistical and procurement activities.Responsible for overseeing the flow of information in regard to changes to procurement/logistics guidelines to staff in the field officesResponsible for reviewing and updating standardized contracts/agreements between NRC and the supplier(s) to meet the requirement of NRC and other donors.Guide the logistics department in all strategic planning activities in relation to the country strategy.Ensure efficient and effective delivery of services within Kenya and Somalia.Ensure compliance with various government rules and regulations.Negotiation and contracting with suppliers, vendors, providers and contractors of goods and services protecting the interest of NRC in the same in relation to pricing, quality, time, delivery etc. Work closely with the AMs, PMs and support departments to prepare quarterly procurement plans.Ensure that proper procurement tracking systems are adhered to in all the field offices.Ensure that procurement status reports are updated at all times and are shared with the programme and finance staff on weekly basis.Ensuring the safety and security of NRC’s warehouse personnel and property.Ensure that Inventory reports are prepared as required internally by NRC and/or by donors (monthly, quarterly, yearly)Organize or conduct on job trainings for staff working under Logistics department. If required, recommend external trainings.Coordinate and oversee all logistics/procurement activities in Nairobi and Dadaab.Management and supervision of the Logistics staff, including performance monitoring and appraisals for Nairobi staff.Agresso follow up and compliance with the procedures.Required skills and qualifications:
Relevant university degree, preferably in Logistics, Procurement and/or Supply Chain or equivalent work experienceAt least 5 years working experience in a busy Logistics department preferably with INGO or UN.Experience in training and capacity building of staff.Understanding of various donors requirementsExcellent interpersonal, written and verbal communication skills.Fluency in the English, both oral and writtenGoal oriented and has the ability to work under pressure, independently and with limited supervision.Strong staff management skills and excellent cross-cultural skills.This position will be based in Nairobi, Kenya with frequent travel to the field offices in Somalia and Dadaab; Applicants should hold valid travel documents.
Position Vacant: Logistics/Procurement Officer - Somalia
Reporting to: Assistant Program Support Manager
Duty Station: Nairobi, with frequent travel to the field offices in Somalia
Duration of Contract: January 2011 to 31st December 2011 (with possible extension)
Main Responsibilities include:
Provide guidance and advice to field staff on policy issues related to procurement and contract issues.Implement internal controls and procedures designed to ensure strict compliance with the NRC Logistics (procurement) handbook and the standard operating procedures detailed therein.Ensure that NRC has an up to date and competitive vendor listing for the supply of goods and services.Seek quarterly approval from the APSM for current vendor listing.Constant research to broaden and ensure a vendor base which is not only reliable but of high quality and competitively pricedEnsure that all requests are appropriately signed by authorized staff.Organize and prioritize purchases according to the nature of the request. (Urgent, small items, international purchases, services etc) and assign appropriately for action.Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bill of lading, commercial invoice, insurance certificates and any other relevant documents).Resolve complaints from the field on all purchased goods and services as well as disputes with suppliers.Ensure all NRC assets are placed on the standard NRC inventory template and disseminate inventory of items awaiting shipment to field offices in Somalia.Regular field visits to offer support to the field.Coordinate with clearing agents when necessary.Prepare weekly and monthly procurement status reports for submission to APSMPerform any other duties assigned by the supervisor.Required skills and qualifications:
Relevant university degree, preferably in Logistics or Procurement or equivalent work experienceAt least 5 years working experience in a busy Logistics department preferably with INGO or UN.Understanding of various donors requirementsExcellent interpersonal, written and verbal communication skills.Fluency in the English, both oral and writtenTraining skills.Ability to work under pressure.Excellent working knowledge in Microsoft Office.Knowledge of Somali context will be an added advantage.This position will be based in Nairobi, Kenya with frequent travel to the field offices in Somalia.
Applicants should hold valid travel documents.
Position Vacant: Regional Logistics Assistant
Reporting to: Assistant Program Support Manager
Duty Station: Nairobi
Duration of Contract: January 2011 to 31st December 2011 (with possible extension)
Main Responsibilities include:
Provide support in form of general logistics and procurement of goods and services for project activities in Somalia, Kenya and other NRC offices within the region.Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.Receive all supplies delivered to the Nairobi office and ensure that supplies are received in good condition together with correct D/Notes, Invoices and export documents.Assist in preparation of documentation for bids committee meetings.Assist in following up on repairs of equipment and ensure timely delivery.Maintain proper files of requisitions, quotations and purchase ordersOrganize for the dispatch of goods and equipment whenever required and ensure that packing list, waybills and export documentations are prepared.Prepare transport documentation accompanying dispatches such as packing lists, waybills and loading details to accompany shipment.Register all incoming Requisitions and update status report on procurement for inclusion and circulation in the weekly status report In charge of inventory control/procurement of consumables and office supplies at Nairobi and ensure available stock in office store.Manage the logistics storage space/stores monitoring and recording all movements of materials.Together with the lead driver/fleet supervisor follow up on fuel consumption and prompt payment of fuel suppliers.Perform any other duties as is delegated by the supervisorRequired skills and qualifications:
Relevant university degree or higher education, preferably in Logistics or Supply Chain Management or equivalent work experienceAt least 3 years working experience in a busy Logistics department preferably with INGO or UN.Excellent interpersonal, written and verbal communication skills.Fluency in the English, both oral and writtenAbility to work under pressure.Excellent working knowledge in Microsoft Office.This position will be based in Nairobi, Kenya.
Position Vacant: Grants Officer
Reporting to: Finance Coordinator
Duty Station: Nairobi, with frequent travel to the field offices in Somalia and Kenya
Duration of Contract: January 2011 to 31st December 2011 (with possible extension)
Main Responsibilities include:
Review and analyze the monthly Project SummaryParticipate in the preparation and review of project budget proposals and all budget revisions.In collaboration with PSM/FAM/FC, prepare the administrative budget for Nairobi coordination office. Ensure that the Nairobi Administrative budget is fully funded and provide monthly budget monitoring to PSM/FAM/FC.Ensure that the budget monitoring is done for each project on monthly basis. Based on the budget monitoring and procurement plan, provide analysis and recommendations on the status and feasibility in future spending to the PMs/AMs and FAM/FC. This will require frequent field visits to work with PMs on budgeting issues.Preparation and regular updating of Budget proposal overview (BPO).Ensure that that NRC Somalia/Kenya mission is meeting all donor and NRC rules and regulations pertaining to finance and procurement.Prepare all donor reports and work with auditors for the audit/verification of reports.Ensure that agreements with donors, financial and project audit reports are properly filed.Organize NRC and donor rules and regulations training to Project staff, finance, administration and logistics staff (including PMs and AM).Perform any other duties reasonably assigned by the supervisor.Required skills and qualifications:
Bachelors Degree in Accounting or Business AdministrationGood working knowledge of excel spreadsheets/ work processing packagesExcellent interpersonal, written and verbal communication skills.Fluency in English, both oral and written.Organizational and management skills.Understanding of various donor requirements.This position will be based in Nairobi, Kenya with frequent travel to the field offices in Somalia and Dadaab; Applicants should hold valid travel documents.
Position Vacant: Logistics/Procurement Officer - Kenya
Reporting to: Assistant Program Support Manager
Duty Station: Nairobi, with frequent travel to the field offices in Kenya
Duration of Contract: January 2011 to 31st December 2011 (with possible extension)
Main Responsibilities include:
Provide guidance and advice to field staff on policy issues related to procurement and contract issues.Implement internal controls and procedures designed to ensure strict compliance with the NRC Logistics (procurement) handbook and the standard operating procedures detailed therein.Ensure that NRC has an up to date and competitive vendor listing for the supply of goods and services.Seek quarterly approval from the APSM for current vendor listing.Constant research to broaden and ensure a vendor base which is not only reliable but of high quality and competitively pricedEnsure that all requests are appropriately signed by authorized staff.Organize and prioritize purchases according to the nature of the request. (Urgent, small items, international purchases, services etc) and assign appropriately for action.Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bill of lading, commercial invoice, insurance certificates and any other relevant documents).Resolve complaints from the field on all purchased goods and services as well as disputes with suppliers.Ensure all NRC assets are placed on the standard NRC inventory template and disseminate inventory of items awaiting transportation to field-offices in Kenya.Regular field visits to offer support to the field.Coordinate with clearing agents when necessary.Prepare weekly and monthly procurement status reports for submission to APSMPerform any other duties assigned by the supervisor..Required skills and qualifications:
Relevant university degree, preferably in Logistics or Procurement or equivalent work experienceAt least 5 years working experience in a busy Logistics department preferably with INGO or UN.Understanding of various donors requirementsExcellent interpersonal, written and verbal communication skills.Fluency in the English, both oral and writtenTraining skills.Ability to work under pressure.Excellent working knowledge in Microsoft Office.This position will be based in Nairobi, Kenya with frequent travel to the field offices in Kenya.
Deadline for Applications: 31st December 2010
Applications should be submitted to:
Norwegian Refugee Council,
P O Box 21211-00100 Nairobi, Kenya
Email Address: recruitment_nb@som.nrc.no
Only the short listed candidates will be contacted
The Norwegian Refugee Council is an equal opportunity employer, with no discrimination in terms of sex, age, religion, ethnic origin or political affiliation.
For a more comprehensive collection of jobs in Kenya, visit our new Kenyan Jobs Website http://www.kenyan-jobs.com/
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