Logistics Coordinator

COUNTRY :Kenya CITY : Dadaab Starting date: ASAP. Closing date for application : 10/10/2011. Lenght of the assignment : 6 months renewable. Advertisement reference : Surname/Name /LogCoordo/Kenya.

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.fr/en/s/index.html Through its Emergency Response Department (ERD), created in 2006 after the merge with Atlas Logistique, the organization is committed to: - Provide an adequate response to major natural disaster and conflict situations, anywhere in the world as much as possible within 72 hours; - Provide assistance to vulnerable groups (refugees, IDPs, persons with injuries, elders, children, etc.) affected by a crisis and maximize the number of beneficiaries. Within vulnerable groups, target especially PwD and meet their specific needs; - Constantly monitor chronic crises and/or conflicts to ensure preparedness for and rapid response to eventual emerging needs.

Directly linked to the Emergency Response Department of Handicap International France, the expatriate will be mandated for the following mission:

JOB CONTEXT:

Somalia, the neighboring country of Kenya, has been designed the most failed state of the world in 2011 . Due to civil conflict and drought, United Nations decided in 1992 to start an operation in Mogadishu (“Restore Hope”). In the same time, several tens of thousands people fled Somalia to Kenya. As a result of these influxes, the creation of refugee camps in the North Eastern part of Kenya has been decided and especially in Dadaab. Most of these refugees are still in Dadaab today. Dadaab is located in the east of Kenya, at about 90km from the Somalia border. The camps complex is composed by three “historic” refugee camps: Dagahaley, Ifo and Hagadera, located in a circle of 17km around Dadaab. Despite official closure of the Kenya / Somalia border by the Kenyan Government in January 2007, Dadaab refugee camps complex has received over 200,000 Somalia refugees over the past four years. Since October 2010 however, the numbers of refugees increased to over 10,000 a month, mainly because of the conflict in Somalia and since May 2011 because of the long and severe drought in the horn of Africa. The United Nations have declared on 20th of July a situation of famine in 2 regions of Somalia and on 3rd of August 2011 it was extended to 5 regions of Somalia. The number of refugees received between January and mid July 2011 is more than 60,000. The current population in the camps is around 400,000 refugees, while the three camps (Dagahaley, Hagadera and Ifo) have a total holding capacity of 90,000 persons (30,000 each). There are about thousands of new refugees who have no where to settle and are spontaneously settling on the outskirts of the camps. The rate of registered refugees arriving in the camps should continue rising. As of the end of July 2011, an average of 1,330 persons was arriving daily in Dadaab . It is anticipated that an estimated additional 80,000 new refugees will arrive in the next months, should the rains continue to fail and aid delivery in Somalia remains restricted. The sharp increase in arrivals combined with the prevailing drought situation in the Horn of Africa is impacting more on the newly settled refugees. Indeed, during the previous months, newly arrived refugees were not taken in charge immediately at their arrival in the different camps in Dadaab, because the Kenyan Government and UNHCR did not have the capacity to register this large number of refugees daily. Therefore, refugees could not receive any basic services as food and water at their arrival in Dadaab camps, creating situations of extreme vulnerability and sometimes to deaths. Despite the presence of humanitarian stakeholders in Dadaab, the huge influx of new refugees has made it extremely difficult to deliver sufficient and efficient humanitarian assistance, especially in the spontaneous settlements (vast areas around the different camps with no existing services at all). However, in response to the critical needs of newly settled refugees, the Kenyan Prime Minister made a public statement requesting UNHCR to open the new sites in the area and provide assistance in terms of health care, shelter, education and food. As a result UNHCR and implementing partners (IPs) decided to open two new camps (Ifo Extension and Kambioos) with an additional capacity of 180,000 refugees. The resettlement in these new camps has started on July 25 and is still under process. Regarding these facts, Handicap International has identified critical needs for the most vulnerable (especially for persons with disabilities, older and persons with serious medical conditions), such as: - access to food and safe water, - access to sanitation facilities, - access to health services, - access to adapted shelters, - access to a secure environment and protection, - access to other specific services according to their needs.

Handicap International, in the frame of its holistic approach to the most vulnerable called Disability and Vulnerability Focal Point (DVFP), proposes an immediate humanitarian response in order to cover the needs of the Dadaab camps vulnerable population. The strategy of these DVFPs is to identify most vulnerable persons (and particularly PWDs) in their community and enhance their access to basic and specific services. Because of the increased vulnerability of the new arrived refugees, Handicap International will focus its activities in the two new camps (Ifo extension and Kambioos) and in the outskirts of the three existing camps. This project, like all projects currently being implemented by the ERD, will focus particularly on extremely vulnerable individuals and their households, as these individuals often risk being excluded from assistance efforts, and given their original vulnerabilities, face additional barriers and challenges to cope and survive. The criteria of vulnerability could be enlarged according to the lack of coverage by the other actors and our financial and operational capacities. Also, HI aims to provide mainstreaming support to IPs at all levels in the emergency response. This mechanism for mainstreaming has been used successfully by HI in others emergency interventions (Haiti, Pakistan, etc).

JOB DESCRIPTION:

Based in Dadaab, under the direct responsibility of the Head of Mission and in close collaboration with HQ Log Referent, you will be responsible for:

GLOBAL OBJECTIVE - Ensure the respect of HI and donor logistics guidelines (management of purchase, stock, supply, equipment, vehicle); - Responsible for supervising the opening and shut down of HI DAU bases within all the country and ensure their regular maintenance; - Coordinate with the Administration Coordinator, and project expatriates the logistics activities for the emergency operations; - Recruit the national staff in Dadaab / Garissa, and manage directly the logistics national staff dedicated to the emergency operations; - Report to the Head of Mission and HQ on regular basis about all logistics activities regarding the emergency operations; - Monitor the logistics procedure on the mission.

REPRESENTATION - Being the interlocutor of Handicap International towards providers, companies for all issue related to logistics related to the emergency operations; - Participate actively to logistics coordination and information meetings (NGO coordination, cluster, etc.) at Dadaab level.

GENERAL COORDINATION - Being the focal point for all logistics related matters; - Implement procedures and processes (purchases, fleet, storage, equipments), and ensure they are well understood and respected; - Setup coordination routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics); - Provide logistics support and advice to Programme staff to ensure a smooth programme implementation.

PURCHASE MANAGEMENT - Ensure the respect of HI (and donor if required) purchase procedure; - Anticipate on derogation, and mention it in proposals; - Identify and plan the mission purchases in collaboration with the rest of the team (PM, HoM, Admin Co); - Ensure the quality of the purchase and the delivery deadlines; - Follow up the order/purchase until delivery; - Control the quantities ordered and received; - Ensure regular purchases follow up in close collaboration with the Finance Department for down payments and monthly budget follow up; - Ensure a good filing of all purchase documents; - centralize/control/ and send to HQ the purchases files.

STOCKS MANAGEMENT - Ensure the respect of HI (and donor if required) stock management procedure; - Possibly ensure the installation and use of A2S software on the mission, and provide regular trainings; - Ensure the traceability per donor and projects; - Provide regular inventory (weekly, monthly, quarterly, yearly) for the different items stored within the mission, and spread it the programs; - Plan the stock supplying according to local constraints; Being in charge of the warehouse management and control system; - Ensure the security and the follow up of the equipment used on the mission (identification, inventory, affectation, equipment files); - Ensure the security and the follow up of the communication and IT equipments (and supplies) on the mission (identification, inventory, affectation).

VEHICLE MANAGEMENT AND MAINTENANCE - Ensure the respect of HI (and donor if required) vehicle management procedure; - Supervise the general follow up of the emergency operations vehicles (consumption checks, movement planning, etc.); - Ensure a regular maintenance on the different vehicle of the emergency operations, setup appropriate maintenance contract with supplier or ensure an appropriate repair process with local technicians; - Handle transport contract negotiation with suppliers and follow up; - Define the more relevant means of transport for goods delivery and process the administrative formalities related to (by road, by plane, by boat, etc.).

TEAM MANAGEMENT - Organize and supervise your team, composed of:

Expatriates: - 1 expat Capital Logistician - 1 expat Log-admin

National staffs: - 4 national logistics assistants - 1 radio operator - 20 drivers - 12 gards for DVFP fix - 16 Gards for reception centers - 3 cooks - 5 cook cleaner - Being vigilant regarding its staff knowledge of and compliance with the internal rules and regulations, especially with the ethics dispositions regarding respect of the beneficiaries; - Ensure the daily management of your team (job description, introduction briefing action plan, coordination meeting, individual follow-up meeting, individual support, evaluation, etc.); - Being concerned and aware on the personal and professional evolution of each member of your staff, and its development within the mission; - Ensure conflict resolution (personal and professional) within your team and inform the head of mission and the administrator; - Propose whenever you think it is needed to your Line-Manager relevant adaptation of the organisational chart and job descriptions (responsibility definition, etc.).

REPORTING - Ensure a regular reporting on your activities to your line-manager upon his/her solicitation (frequency and method to be defined by the line-manager); - Provide the head of mission with a mission report or handover document at the end of your contract; - Debriefing at HQ at the end of your mission (and during Home-Break).

SECURITY MANAGEMENT - Ensure the respect of the security guideline, the good functioning of the relative tools and process and the correct use and acknowledge from all the members of the mission (national & international staff); - Work in close collaboration with the Head of Mission for all security issues (security guidelines updates, geopolitical follow up, incident reports and analysis); - Ensure that every single incident is reported as fast as possible to the Head of Mission.

CANDIDATE PROFILE:

Degree in Logistics area recommended but not mandatory3 years of Professional experience in the related fieldExperience in NGO necessary, preferably in emergency contextStrong interpersonal and intercultural skillsAbility to work under high pressure with a great level of personal organisation

REQUIRED LANGUAGE SKILLS:

English mandatory (oral and written)

JOB ENVIRONMENT:

Based in Dadaab with frequent travel throughout the country (Nairobi, Garissa) There is no guesthouse in Dadaab, so hosting is under tents (comfortable, 3.8m x 2, 7m) with all accommodation ‘’ bed, matress, fan…’’ in a save compound UNHCR share with other NGO. Movements under escort to the camps and Garissa. No possibility to move out of compound after 18h00. Offices and storage are also under tents.

EMPLOYMENT CONDITIONS: Volunteer: 750 or 850 Euros monthly indemnity + living allowance paid on the field + accommodation + 100% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children Salary: “salary bracket” gross salary/month + 457 Euros net expatriation allowance + 50% of the medical cover taken in charge by HI + repatriation insurance + indemnity for partner and children

To apply, please send your CV and a cover letter to: Mariana Echevarria HANDICAP INTERNATIONAL Direction de l’Action d’Urgence Réf : SURNAME/Firstname/LogCoordo/Kenya. E-mail : officerh@handicap-international.org

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