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I. Position Information
Job Title: Project Coordinator: Reporting, Communication, Monitoring & Evaluation (Local position) Department: Governance Unit Reports to: Project Manager, Somali Institutional Development Project (SIDP) Contract Type: Service Contract Current Grade: SC10
II. Organizational Context
The Governance Programme of UNDP Somalia consists of three pillars: (i) capacity building and institutional development, (ii) democratic governance (constitutional dialogue and elections) and (iii) local governance/decentralization. The three current legal frameworks under which Somalia is being ruled are the Transitional Federal Charter (2003), the Puntland Charter (1998) and the Somaliland Constitution (2001). The Joint Needs Assessment which was carried out in the first half of 2006 identified institution building as one of the major challenges in re-establishing trust in the state and enhancing capacity for development.
The Somali Institutional Development Project (SIDP) focuses on implementing the capacity building and institutional development part pillar of UNDP Somalia’s Governance portfolio. It works with the Somali Transitional Federal Government (TFG) and the Somaliland and Puntland administrations to enable them to perform their functions effectively. This support has focused on four areas, namely: (a) policy and legislative development; (b) human resource management and development; (c) public administration and financial management; and (d) rehabilitation of infrastructure and provision of essential facilities and equipment. Progress has been made in these areas but a great deal more effort is required to bring the machinery of government to operate at a level which can enable the country to meet the aspirations of the Somali people, particularly in the key areas of public administration, public financial management and service delivery.
SIDP was established in 2009 as UNDP Somalia’s main contribution to capacity building across Somalia. Since then a new Country Programme Document (2009- 2011) for UNDP Somalia has been developed. 2011 is a vital year for the project as decisions will need to be made on how the project needs to be adapted both to the new Country Programme Document and any changes in the strategic direction of the governance portfolio. The new Country Programme Document also contains a new focus and outcome on gender equality and empowerment. SIDP needs to position itself to be able to adapt to these changes.
The SIDP project team operates with staff in Nairobi, Hargeisa (Somaliland) and Garowe (Puntland). It has agreements with over 20 public sector institutions across Somaliland, Puntland and South-Central Somalia. SIDP needs to improve the way it collects information on the results it is delivering, and the way it reports and communicates these results to a variety of audiences including the Somali public, donors and other parts of the UN family. This is in line with UNDP Somalia’s Country Programme Document (2011-2015) which commits UNDP to improve its results based management and result based reporting.
The SIDP project seeks to recruit a Project Coordinator to help improve reporting, monitoring and evaluation and communications and to oversee implementation of SIDP’s gender objectives. He/she will work closely with the SIDP Project Manager, the UNV Monitoring and Evaluation Officer and relevant staff from UNDP Somalia’s Programme Management Support Unit, Governance Programme and the Communications Office. Guidance and direction will provided by the SIDP Project Manager.
III. Functions / Key Results Expected
Summary of key functions: ? Efficient support to monitoring and evaluation ? Planning and design of internal and external strategies for communications and outreach ? Ensures proper and timely reporting. Provide operational support to the project to ensure efficient and timely delivery of activities ? Gender Focal Point for SIDP Project ? Facilitation of Knowledge building 1. Ensures efficient support to tasks related to monitoring and Evaluation of the project, focusing on achievement of the following results:
? Responsibility for promotion of evaluation standards, quality assurance/control and capacity development in the project. ? Contact with evaluation units in the Country Offices with a view to harmonizing evaluation approaches and agendas. ? Follow up on implementation of evaluation recommendations. Ensuring the optimal use of evaluations by providing guidance in preparation of timely management response to all mandatory evaluations and by developing a communication plan. ? Participation in the projects’ audit, control on the follow up. ? Provision of the technical advice at the design stage of work plans; setting up a framework with defined indicators to facilitate the evaluation at the later stages. ? Provision of evaluation feedback into project design, including comments on various documents. ? Timely preparation of sound analytical documents with well-reviewed and sound positions on areas evaluated, assessment of the impact and effectiveness of SIDP Project.
Ensures planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results: ? Identification and development of storylines for publications and substantive articles relating to SIDP’s support to institutional development. ? Coordination and management of all project publication activities, including content management, norms for publishing, design, liaison with printers and other suppliers to oversee production and supervision of publications dissemination. ? Supervision and preparation of the content for the web sites ensuring consistency of the materials. ? Analysis and research on information on donors, preparation of substantive briefs on possible areas of cooperation, identification for initiation of new activities, active contribution to the overall office effort in resource mobilization. ? Advice Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.
Ensures appropriate liaison and coordination with implementing partners as well as timely reporting focusing on the achievement of the following results:
Planning, Analysis and Implementation:
? Analyze and monitor progress and advice on timely corrective actions for project delivery. ? Advocate for project goals and support communication of results. ? Assist in coordination of project implementation with counterparts. ? Support to liaison with counterparts including preparation of wok plans. ? Participate in various project technical working groups.
Reporting and Partner Liaison and Coordination:
? Ensure proper reporting to donors on implementation, the achievement of outputs as well as contribute to reporting on progress towards outcomes and impact. ? Assist in liaison with all partner agencies, donors and implementing agencies. ? Promote information sharing and coordination with various implementing partners. ? Make presentations to development partners, as required.
Gender Focal Point for SIDP Project ? Responsibility for implementing recommendations from the SIDP gender study. ? Provide strategic recommendations on how gender can be strengthened in existing and new letters of agreement. ? Liaise with other colleagues in the UNDP Somalia office working on gender issues to ensure that SIDP gender activities contribute to an overall strategy to implement Outcome 4 of the UNDP Somalia Country Programme Document (Somali women and men attain greater gender equality and are empowered). ? Constantly update reporting on SIDP gender results and impact, against both the SIDP work plan and Outcome 4 of the UNDP Somalia Country Programme Document (Somali women and men attain greater gender equality and are empowered).
Ensures facilitation of knowledge building and knowledge sharing in the area of Reporting, monitoring and evaluation, focusing on achievement of the following results:
? Organization and provision of training, consultancy and advice to project staff on communication, results-oriented monitoring and evaluation. ? Contribute to design appropriate learning strategies for counterparts. ? Identification and synthesis of best practices and lessons learned directly linked to project goals and activities. ? Sound contribution to knowledge networks and communities of practice.
IV. Impact of Results
The key results have an impact on the overall effectiveness and success of activities in support of the Somali Institutional Development Project. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
V. Competencies
Corporate Competencies:
? Demonstrates integrity by modeling the UN’s values and ethical standards ? Promotes the vision, mission, and strategic goals of UNDP ? Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability ? Treats all people fairly without favoritism
Functional Competencies: Knowledge Management and Learning ? Promotes a knowledge sharing and learning culture in the office ? In-depth knowledge on development issues ? Ability to advocate and provide policy advice ? Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness ? Ability to lead strategic planning, results-based management and reporting ? Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources ? Good knowledge of the Results Management Guide and Toolkit ? Strong IT skills ? Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change Management and Leadership ? Focuses on impact and result for the client and responds positively to feedback ? Leads teams effectively and shows conflict resolution skills ? Consistently approaches work with energy and a positive, constructive attitude ? Demonstrates strong oral and written communication skills ? Builds strong relationships with clients and external actors ? Remains calm, in control and good humored even under pressure
VI. Recruitment Qualifications
Education: Master’s Degree or equivalent in Development, Communication, Journalism, Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.
Experience: 7 years of relevant experience at the national or international level in providing management advisory services. Experience in design, monitoring and evaluation of development projects preferably in the area of development and in post-conflict countries. Hands on experience in usage of computers and office software packages, including web based management systems.
Language Requirements: Fluency in written and spoken English. Good knowledge of Somali or Arabic will be considered an advantage.
“Interested and qualified candidates are requested to submit electronic application by visiting http://jobs.undp.org/
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