OSIEA Executive Assistant Job in Kenya

We are looking for an energetic, intelligent and diplomatic professional to provide support to the executive director and the deputy director.
The position liaises with all staff, requiring professional discretion and a solution-oriented approach at all times.
The Open Society Initiative for Eastern Africa works to build vibrant and tolerant democracies whose governments are accountable to their citizens. OSIEA initiatives advance justice, free speech, public health, and independent media in the region.Provide logistic support including schedule meetings, file documents, answer email, take phone inquiries, schedule travel arrangements; take minutes for meetings; draft correspondence; organize conference calls, process monthly credit card reconciliations, expense reports and reimbursement requests; handle external communication; track office budgets and assist in the compliance of all procedures and policiesProvide key support in the review and finalization of grants, including reviewing proposals, preparing dockets, monitoring grantee activity; ensuring adequate reporting by grantees and responding to unsolicited funding requestsHelp organize and implement the annual OSIEA calendar schedule, work plans and budget forms. Assist in the organizing of the agenda and logistics for four annual staff retreatsServe as staff liaison to the OSIEA Regional Board ensuring that all queries and requests are dealt with promptly. Support the board recruitment and orientation process and board learning/developmentOrganize board book, agenda and logistics for three board meetings annually; take minutes at board meetings and follow up.Organize and maintain all board documents and the electronic files as well as the board intranet pageAt least five years of relevant experience with the ability to work in a complex institutionMinimum first degree in relevant fieldExcellent knowledge of computer programs including outlook, excel and power pointExtraordinary initiative, creativity and capacity to think strategicallyAbility to communicate clearly and effectively with a diverse array of peopleAbility to manage conflict constructivelyTeam spirit and respectful working and decision-making styleAbility to manage several simultaneous projects in a fast-paced environmentStrong organizational skills and close attention to detailIntegrity, diplomatic manner and professional discretion essentialFrequent travel required
Compensation: Competitive salary, with good benefits package
At OSIEA, all staff are expected to work at integrating the organizational values into the performance of their duties and tasks on a daily basis and by participating in in-house working groups designed to uphold the values and foster healthy inter-office communication.