Kenya: Senior Procurement Officer

Organization: African Union – InterAfrican Bureau for Animal Resources

Country: Kenya

Closing date: 29 Nov 2015

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia.

In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver through, among others, the implementation of a new organizational structure and the filling of the vacant project position of Senior Procurement Officer in the Inter-African Bureau for Animal Resources (AU-IBAR) in Nairobi, Kenya. The Inter-African Bureau for Animal Health Resources (AU-IBAR) is a specialized technical office of the Department of Rural Economy and Agriculture (DREA) of the African Union Commission (AUC). AU-IBAR’s mandate is to support and coordinate the utilization of livestock, fisheries and wildlife as resources for both human wellbeing and economic development in the Member States of the African Union (AU).

The Commission of the African Union invites citizens of Member States to apply for the below specified position at the Inter-African Bureau for Animal Resources in Nairobi, Kenya.

Post

Job Title: Senior Procurement Officer
Grade: P3, Step 5
Operational Supervisor: Director, AU-IBAR
Functional Supervisor: Head of Procurement, HQ
Duty Station: AU-IBAR: Nairobi, Kenya
Department: Rural Economy and Agriculture

Major Duties and Responsibilities

The duties and responsibilities of the incumbent shall include the following:

1. Ensure compliance of all procurement procedures with AU Financial Rules and Regulations, procurement rules as well as partners’ rules and regulations as per cooperation agreement signed.


2. Initiate requests to all AU-IBAR units and projects for inputs in the development of the Annual Procurement Plan;


3. Receive, analyze and consolidate annual procurement plans from all units and projects;


4. Liaise with unit and project heads on issues relating to procurements,


5. Prepare monthly statements of Purchase Orders issued for sake of tracking;


6. Prepare a detailed Annual Report and other periodical reports requested by partners on procurement activities;


7. Provide guidance and assistance to the Local Tender Boards, the Tender Opening Committee and Tender Evaluation Committee;


8. Attend to Tender Board meetings as and when requested;


9. Prepare and obtain quotations and samples for locally and internationally procured items whose purchase is not subjected to the Tendering process.


10. Prepare purchase orders;


11. Undertake regular survey of new suppliers, products and prices in the local market;


12. Reconcile suppliers account on regular basis, and initiate action on accounts receivable/payable as the case may be;


13. Track orders to ensure prompt delivery;


14. Initiate action on clearance of imported items for AU-IBAR;


15. Perform other related duties and responsibilities assigned.

Educational Qualifications & Work Experience

Candidates must have at least a Masters Degree in Purchasing and Supplies, Material and Supply Chain Management or Finance, Business Management, Accounting or any other relevant discipline. A professional certificate and affiliation to a relevant procurement professional body will be an added advantage.

Work Experience

Candidates must have at least 8 years of relevant working experience in supply chain management and procurement environments at national, regional or international level of which at least 3 years should be at lower management level.

Other Relevant Skills

• Professionalism: Proven expertise in procurement; demonstrated technical knowledge and analytical skills related to supply chain management.


• Leadership: Ability to lead and influence a team of professionals from diverse professional and cultural backgrounds.


• Planning and organizing: Ability to plan and organize work within a project and ability to make timely decisions.


• Communication: Effective written, oral and presentation skills, particularly the ability to present information in a concise yet accurate manner; ability to develop consensus among people with varying points of view.


• Teamwork: excellent interpersonal skills and ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relations with people of different national and cultural backgrounds with respect for diversity.


• Judgment/Decision-making: Good judgment and initiative, imagination and tact; ability to ensure effective work structure to maximize productivity and achieve goals.


• Computer literacy: Working knowledge of data analysis; SAP ERP System, etc.

Language Requirement

Proficiency in one of the African Union working languages. Knowledge of one or several other working languages is an added advantage.

Tenure of Appointment

The appointment will be made on a short term contract for a period of eleven (11) months, of which the first three months will be considered as a probationary period. Thereafter, the contract will be renewable, subject to satisfactory performance and availability of funds.

Gender Mainstreaming

The AU- IBAR is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration

The salary attached to the position is an annual lump-sum of US$84,477.46 inclusive of all allowances for internationally recruited staff, and US$70,613.43 inclusive of all allowances for locally recruited staff.

Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)

How to apply:

Applications must be made through the AUC E-recruitment Website not later than 29 November 2015.