Media Company Administrative Assistant Urgent Job in Kenya

Media Company primarily involved in Radio Broadcasting for a regional audience seeks to hire an Administrative Assistant to strengthen its back office support function.
 

Key Responsibilities

•  Provide office support services to ensure efficiency and effectiveness within the Station;


• General maintenance of office; ensure that offices remain in good repair, -coordinate the repairs and maintenance of office equipment, oversight on office cleanliness and neatness;


• Security control and coordination: Ensure maintenance and control of Security Doors, manage entry of visitors, control operations of the reception area; i.e. answering all incoming calls and handling callers’ inquiries whenever possible, Redirect calls as appropriate and take adequate messages when required, Greet, assist and/or direct visitors


• Monitor company’s vehicles movement, maintenance , fueling;


• Keep and Maintain a daily attendance register for all the staff;


• Order, in line with the Company’s procurement policy,  and take delivery of any office furniture, fitting, curtaining, and carpeting for the office;


• Ensure that there is always supply of necessities for the kitchen, toilet; – monitor the use of the necessities;


• Ensure all company assets are used appropriately and the asset register is kept up to date and with details of all assets purchased;


• Receive and sort mail;


• Prepare and distribute notices for meetings and Organize and prepare meeting venues;


• Respond to public and audience inquiries;


• Provide word-processing and secretarial support;


• Perform clerical duties in order to maintain Station administration;


• Establish an office library , maintain an efficient  filing and retrieval system on both paper and electronic;


• Issue invoices to clients in a timely manner;


• Make timely payments for facility and utilities received;


• Maintain confidentiality while dealing with personal and sensitive information about the Company;


• Provide accounts/finance  assistance support to the Finance and Administration department;


• Maintain effective and efficient petty cash system; –   control petty cash float and keep petty cash vouchers in order, supported by receipts and ensure regular petty cash reconciliation;


• Order office supplies and stationery, in line with the Company’s procurement policy; and control and monitor the use of the same; Ensuring procurement procedures, principles and practices as per company policies are adhered to and implemented fully.


• Listing company inventories for regular inventory reconciliation and controls.


• Any other duties as may be assigned by the management.

Education, Training, Skills, Knowledge and or Experience

• Diploma in Business Administration   – from a recognized institution ;


• Minimum 3 years’ experience in Administration work;


• Computer Literate – QuickBooks, Microsoft Office  Excel, Microsoft Office Word, Microsoft Office Outlook


• Excellent Communications Skills (Excellent written English and diction)


• High level of Integrity

Send CV & Cover Letter (should include expected salary) to: mediacareerskenya@gmail.com

Applications to be submitted by Wednesday 4th November 2015.

Only shortlisted applicants shall be contacted.