Executive Administrative Assistant Job in Kenya

Our

client a licensed deposit taking SACCO seeks to recruit suitably qualified

persons for the Executive Administrative Assistant position:
​
Job Scope:  

• To
  
  support the administrative tasks in the CEO’s office


• To
  
  support the administrative tasks in the CEO’s office

Reporting

To: Chief

Executive Officer

 

The

Executive Secretary shall provide high level administrative support to the

office of the CEO and managing the diary of the CEO 
 

More

specifically the duties & responsibilities shall include the following;

• Provide
  
  administrative support to the CEO and the Board of Directors


• Schedules
  
  and coordinates appointments, meetings and events including registration
  
  and travel arrangements as necessary



• Read
  
  and analyze incoming memos, submissions, and reports in order to determine
  
  their significance and plan their distribution.


• Open,
  
  sort, and distribute incoming correspondence, including letters and email.


• File
  
  and retrieve corporate documents, records, and reports.


• Attend
  
  to visitors and determine whether they should be given access to specific
  
  individuals.


• Prepare
  
  responses to correspondence containing routine inquiries.


• Compile,
  
  transcribe, and distribute minutes of meetings.


• Manage
  
  and maintain executives’ schedules.


• Prepare
  
  for monthly and special board meetings


• Completes
  
  the CEO’s report, which requires input from all departments and is
  
  presented to the Board of Directors


• Provides
  
  administrative support for the completion of documentation of Board agenda
  
  items


• Custody
  
  of SACCO’s administration files and Heads od departments staff files


• Any
  
  other lawful duties that may be assigned from time to time.

The

holder of this position requires to have the following qualifications:

• Holder
  
  of a diploma in Secretarial Studies from a recognized institution;


• Have
  
  satisfactorily served in a Sacco or a comparable position with similar
  
  responsibilities or in like organizations for a minimum of five (5) years;


• Excellent
  
  knowledge of Microsoft Office applications specifically MS Word, MS Excel,
  
  MS Access and MS PowerPoint;


• Have
  
  demonstrated outstanding capability in administrative activities.

If you meet the above requirements and are interested in the advertised

position, kindly download and complete the questionnaireHERE and submit as per the instructions

contained therein by 1st July 2016