Office Receptionist and PA Job in Kenya

Quavatel

Limited is a company with headquarters in Kenya. Quavatel is focused on

building the required infrastructure that enables individuals; businesses and

communities access the Internet.
 

To

this end, Quavatel provides a Turn-key optical fiber network deployment and

undertakes the construction of the infrastructure projects for service

providers to the public, Government institutions building network

infrastructure for their own use or the public, as well as, enterprises

building their own networks. 

We

wish to identify: highly competent, proactive and self-driven individuals who

can work anywhere in Kenya, to fill the below position

Office

Receptionist and PA to the COO
 

Reporting

to the Human Resource Manager the position will be responsible for the front office

management and also be a personal assistant to the Chief Operating Officer.

Duties & Responsibilities:

• Receive
  
  clients and visitors and notify relevant department/staff members in a
  
  timely manner;


• Effectively
  
  handle client queries at the reception and channel these to the relevant
  
  department/staff;


• Ensure
  
  that the reception area is kept tidy at all times and that necessary
  
  publications are available at the reception;


• Receive
  
  and record incoming hand deliveries, sign for them, and place in trays for
  
  dispatch by internal messengers;


• Coordinate
  
  and establish priorities of urgent dispatches from all departments;


• Receive
  
  all incoming calls and forward them to respective department/Staff
  
  members.


• Hold
  
  letters or cheques for collection by suppliers/clients.



• To
  
  manage the COO diary ensuring effective coordination between key persons
  
  and contacts to ensure proper planning of the diary.


• Facilitating
  
  the COO to manage time effectively by preparing executive presentation,
  
  memos, letters, reports etc


• Any
  
  additional deliverables that maybe assigned from time to time.

• Must
  
  be a holder of at least a Diploma in front office, customer service,
  
  business administration or any other related field.


• A
  
  minimum of 1 years’ experience in front office or customer care role.


• Excellent
  
  interpersonal and communication skills.


• Ability
  
  to manage processes, maintain accurate records, interpret / analyze a wide
  
  variety of data and identify/resolve activity problems;


• Excellent
  
  organization and planning skills with ability to handle work in an
  
  efficient and timely manner; and


• Proficient
  
  in MS Office applications.


• Strong
  
  Interpersonal &Communication Skills, Presentable and Sharp

(Ladies

highly encouraged to apply)

Interested candidates who meet the above should send their application and

detailed CV, including your qualifications, experience, present position and

current remuneration.

The forwarding e-mail and cover letter must clearly indicate the job title on

the subject line.

Send your application to careers@quavatel.co.ke by 16th June 2016 before 5:00pm

East African time.

Only short-listed candidates will be contacted