Personal Assistant Job in Kenya

Vacancy: Personal Assistant to the

MD
 

Background: Our Client is a well

established group of companies with managed centrally by the Group MD. 

Arising

from business growth, the MD needs an able Personal Assistant to facilitate

effective functioning of his office. 

While

the employer offers equal opportunity employment, the unpredictable work

schedule, long working days and constant travel on short notice may be unsuitable

for female candidates and only those able to meet such a unique working

environment are encouraged to apply.

Job Duties and Responsibilities

• To
  
  provide necessary support to ensure effective functioning of the office of
  
  the MD


• To
  
  manage the MD diary ensuring effective coordination between key persons
  
  and contacts to ensure proper planning of the diary.


• To
  
  support the MD in ensuring close monitoring of projects to ensure they
  
  progress as scheduled and completed on time


• To
  
  provide support services in ensuring effective functioning of the Board
  
  including coordinating meetings, taking minutes and arranging logistics
  
  for Board level events


•  Supporting
  
  the MD in following up implementation of Board resolutions


• To
  
  attend meetings with MD and represent him in internal and external
  
  meetings and events when the MD cannot attend.


• Ensure
  
  effective communication by the office of the MD with management and
  
  employees of associated companies.


• Facilitating
  
  the MD to manage time effectively by preparing executive presentation,
  
  memos, letters, reports etc


• In
  
  consultation with the MD, to step in for the MD when required to ensure
  
  quick fix to urgent matters requiring MD’s attention

Essential

Skills/Competencies

• Must
  
  be very self driven and flexible


• Able 
  
  to multi-task work with a multidisciplinary team and  meet strict
  
  deadlines


• Ability
  
  to observe and maintain high levels of  accountability and 
  
  confidentiality


• Excellent
  
  oral and written communication skills


• Very
  
  good interpersonal relationship skills


• Highly
  
  competence in MS Office Suit


• Competence
  
  to write and disseminate Board minutes


• Good
  
  organization and coordination skills


• Conflict
  
  resolution skills


• Ability
  
  to project a positive image of the MD


• Good
  
  public relations and media relations skills

• A
  
  Bachelors Degree in a Business field


• A
  
  Diploma in Public Relations, Office Management or Certified Public
  
  Secretary (CPS) Part II will be an added advantage


• At
  
  least 2 years experience as PA to MD of a medium sized company/group of
  
  companies is essential.

 
Send a very detailed and updated CV including current salary with subject

heading PA TO MD on the subject line to consult@careeroptionsafrica.co.ke

Tthe

CV must clearly indicate the duties , responsibilities and agreed performance

targets of all positions held and the immediate supervisor. 

Because

of the urgency in filling this position, short listing will be done as CVs are

received and closed as soon the minimum number of applicants to constitute a

good short list is attained.

Do not attach certificates at this stage nor is a forwarding letter required