Receptionist / Office Administrator Job in Kenya

A

medium Sized Branding and promotional Company, one of the largest suppliers in

branding and promotional materials / stockist of corporate items are looking

for a Receptionist / Office Administrator. 
 

The

candidate will be in charge of the following duties and responsibilities:

• Respond
  
  to visitor inquiries about the company, answering all incoming calls and
  
  directing visitors to the contact persons accordingly.


• Market
  
  the company to walk in clients as and when need be.


• Dispatch
  
  and receive mails on behalf of the company and forward to the respective
  
  persons.


• Ensuring
  
  that all staff are conversant with the Time and Attendance system and that
  
  they clock- in and out as required.


• Maintaining
  
  staff attendance records on excel spreadsheet and ensure to forward to the
  
  respective managers on a weekly basis.


• Monitor
  
  visitor access and maintain security awareness.


•  Ensure
  
  knowledge of staff movements in and out of organization ensuring that all
  
  telephone faults are reported timely and follow-up to ensure the system is
  
  up and running all the time.



• Ensure
  
  the Reception area is clean and up to standard and ensuring all the
  
  necessary amenities for the staff and visitors are available as necessary.


• Contributes
  
  to team effort by accomplishing related results as needed.


• Maintenance
  
  and preservation of records and other office correspondences as necessary.


• Undertake
  
  any other duties that are assigned e.g. making calls and enquiries
  
  including general clerical duties like typing and photocopying.

Knowledge

& Qualifications:

• A
  
  diploma in Secretarial studies or equivalent. 1-2 years’ experience in
  
  sales and Customer Care Knowledge of branding and promotional items and
  
  relevant online marketing.


• Key
  
  Competencies:


• Verbal
  
  and written communication skills


• Professional
  
  personal presentation


• Organizing
  
  and planning


• Attention
  
  to detail Initiative and reliability Stress tolerance.

Salary

scale 20,000-25,000/=.

Candidates who match the above requirements should send in their resumes to

maureen@amsol.co.ke

Only

shortlisted candidates will be contacted.