Human Resource Assistant | ReliefWeb

Lutheran World Federation/Department for World Service Kenya/Djibouti Program is seeking to recruit Kenyan nationals for the above position, to be based in Dadaab Refugee Camp. The Human Resource Assistant shall be responsible for the day to day management of the routine office support and human resource functions in the human resource office. The incumbent will report directly to the Human Resource Officer, while working closely on a daily basis in collaboration with other sectors within the LWF Kenya-Djibouti Program.

Essential Duties

• Maintains an efficient and effective filing system for HR documents, including the filing of staff files using the checklist.


• Organizes HR fileserver and manage the archiving of HR documents as per LWF policy.


• Maintains accurate staff list and complete all the information as guided by the supervisor.


• Support with recruitment exercise and communication with candidates.


• Manages leave, R and R, timesheets, and communicate to the supervisor


• Maintains updated copies of staff documentation including national ID, and educational certificates.


• Ensure staffs exiting have been provided with clearance forms and exit interview link/documents.


• Prepares certificates of service for separating staff in accordance with LWF’s standard operating procedures and relevant labor legislation.


• Prepares monthly probationary report and share with supervisors/managers a month before the probation end date.


• Responsible for receiving and drafting all human resource related correspondence/queries under the guidance of the Human Resource Officer.


• Maintains and updated staff list (new hires, promotions, deletions, etc and share with supervisor by end of every month).


• Maintains notification system of pending employee performance reviews and liaise with the supervisors and employees concerned.


• Maintains contract expiry dates and update the unit heads two months in advance.


• Keep track of all active staff in employment especially incentive staff and process separations of those whose contracts will not be renewed/terminated.


• Assisting in the induction process of new staff; ensuring that new staffs are well versed with the various human resource policies such as the human resource manual and the code of conduct.


• Supports with the development of SOP and implementation of the same.


• Performs other duties that may be assigned to ensure effective administration of LWF Human Resources section so as to meet the program’s objectives and maintain high professional standards.

Qualifications

Education:

• Bachelor’s Degree or four (4) years of relevant paid experience in lieu of a Bachelor’s Degree required.


• Diploma in Human Resources strongly preferred.


• Member of Institute of Human Resources Management preferred

Experience:

· Two year experience in a busy HR office is required.

· Experience in the Non-Governmental sector preferred.

Knowledge/Skills:

• Strong computer skills, in particular Microsoft Excel, Word, Outlook and Access




• Excellent English communication skills, both oral and written




• Excellent organizational and time management skills




• Excellent understanding of confidentiality




• Strong interpersonal skills




• Strong analytical skills with the ability to understand, process, and document information

Abilities:

The Human Resources Assistant must have the ability to:

• communicate effectively in both orally and written;


• maintain high level of confidentiality and integrity of personnel records;


• interpret and apply good HR practice and principles with good judgment;


• work as a member of a team in a multi-cultural environment;


• manage large and diverse workload under pressure with competing priorities;


• maintain high performance standard with attention to detail;


• follow instructions from supervisor with a positive and receptive attitude;


• conduct oneself in a professional and courteous manner to represent the best interests of LWF


• Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision;


• Demonstrated excellent organizational and time management skills


• Demonstrated computer skills


• Excellent interpersonal skills

Working Conditions

Physical: This position requires bending, kneeling, sitting, standing, walking, pushing/pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying light loads.Environmental: Incumbents in this position will work in dry and hot location

How to apply:

Applications should reach the undersigned by close of business on 3^rd December 2017 and must include full contact details of 3 referees.

The Human Resource Manager, Lutheran World Federation Kenya-Djibouti,

Email: lwf.nbi.kenya@gmail.com

Kindly indicate the position you are applying for on the subject line.

Only shortlisted candidates will be contacted.

Start date of the successful candidates is January 2018.

LWF World Service is an equal opportunity employer, irrespective of gender, race or religious affiliation.

LWF World Service is a signatory to the Code of Conduct for humanitarian agencies.

Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.