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(HRO-JHH)
Jumuia Hospitals Ltd. a group of hospitals providing both primary and secondary health care services and a subsidiary of the National Council of Churches of Kenya, invites applications from interested and suitably qualified candidates, to fill the following position in their Hospital in Huruma Nairobi.
Maintains and enhances the organization’s human resource functions by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices
Roles for the HR Officer Job
Recruitment & Joining
- As per the Manpower Plan, ensure recruitment of the required number of manpower as per the requisition received in a timely and cost effective manner.
- Oversee the implementation of the entire recruitment process, which includes short listing applications, conducting interview at the initial level and coordinating interview for final selection. The process also includes dealing with various types of recruitment sources such as Job Portals, Placement Agencies and Newspapers.
- Timely release of list of all open positions at the unit to all employees for inviting internal applications as well as referrals from outside.
- Ensure building & up keep of In house data bank of medical as well as non-medical profiles.
- Issue the letter of intent to selected candidates; get the pre-employment medical check-up done for the prospective employee (only if required).
- Complete all the joining formalities of the new employees in a timely and accurate manner.
- Coordinate with the Bank, for opening of Bank Account of the new employees.
Salary Administration
- Oversee the smooth, accurate and timely processing of salary credits for all employees.
- Oversee the preparation of salary inputs based upon attendance records.
- Co-ordinate with Accounts and Finance Department for timely salary processing.
Full and Final Settlement
- Initiate the full and final process for all exits and act as an integral part of the Full and Final Settlement vide preparing full and final inputs of all resignees (on rolls, retainers, and transfer cases).
- Coordinate with Finance Department / Head office for fast clearance and smooth exits.
- Oversee the preparation and issuance of letters like warning, termination, resignation acceptance, experience. Review and monitor the IR climate of the hospital unit and take corrective action as necessary
- Maintain discipline in the organization’s working. Take up disciplinary action in situations where required.
- Organize events, occasions and celebrations at the hospital in terms of planning for the events, getting budgetary approval and organizing the same.
- Prepare and release timely organizational announcement for new employees.
- Conduct employee grievance resolution sessions on a periodic basis an ensure that all employee issues are resolved in a timely and satisfactory manner.
Training
- Plan, Co-ordinate and Deliver the Induction program for new employees
- Prepare, propose, circulate and implement the Training calendar. Monitor the compliance to the calendar by all departments and escalate any deviations to the same
- Develop various training modules and delivery of those to different sections of employees
- Plan and Co-ordinate various training programs to different sections of employees
- Identify training needs of employees by various methodologies
- Process papers and co-ordinate for external training programs, conventions and conferences
- Oversee the training/summer placement/internships/projects undertaken by students from various professional colleges
- Maintain training records and MIS for top management
- Monitor compliance to the annual training budget
Performance Appraisal Management / Grievance
- Collect award/recognition inputs from the heads for processing.
- Review and/or process performance management/appraisal forms
- Maintain performance management/appraisal records (e.g., performance appraisal, awards).
- Assist in maintaining ongoing and completed employee relations case files and/or databases.
- Assist in collecting and documenting straightforward complaint and investigation information.
- Assist with preparing documentation during the grievance process.
- Maintain detailed records of ongoing negotiations and/or communications.
- Respond to simple and/or routine inquiries about the performance management/appraisal system or program.
- Review, track and distribute non-monetary awards to employees.
- Resolve problems related to a complex employee leave case, involving a combination of leave without pay, sick leave, and holidays.
- Explain rules and procedures to employees and managers to help them understand grievance and appeals rights and responsibilities.
- Provide managers with standard steps they can take to correct employee conduct or performance issues.
- Recommends steps for grievance resolution and provides technical advice on the process.
Others
- Oversee the preparation of different kinds of MIS Reports on weekly, fortnightly and monthly basis.
- Proactively seek guidance from Head on any issue which pertains to the HR Climate of the unit
- Oversee HR related grievance handling, disciplinary actions and query handling letters to employees
- Any other job assigned by Hospital administrator from time to time
HR Officer Job Requirements
- At least Secondary School Education (KCSE).
- Degree in Human Resources Management
Other Competencies/Abilities/Skills Required
- Ability to work independently, under pressure while at the same time adhering to strict deadlines.
- Excellent interpersonal and communication skills.
- Computer literacy
- Must have worked in a similar position for at least three years
Qualified and interested candidates should download the NCCK Job Application Form(Click Here to Download). Candidates are advised to STRICTLY send the application form ONLY, duly filled in PDF format to [email protected] indicating job reference number in the email subject line.
The application forms to be received not later than 12.00 noon on 5th December 2017. Only short listed candidates will be contacted. Please indicate the position and Job Ref Number you are applying for in the subject line of the email.
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