Human Resources Head Of Department

Organisational background:

Action Contre la Faim (Action Against Hunger) has been conducting humanitarian programs in Somalia since May 1992. Currently, AAH is conducting its humanitarian activities in Somalia focused on treating and preventing malnutrition, increasing access to clean water and appropriate sanitation, strengthening the food-security, livelihoods and thus boosting the resilience of communities in Somalia as well as emergency response via program bases in Somalia.

The Positions and responsibilities:

AAH Somalia is looking for a suitable candidate to fill the position of Human Resources-Head of Department (HR HOD), based in Nairobi. The role reports hierarchically & technically to the Country Director.

Goal:

To define Human Resources policy for the mission and coordinate its implementation and deployment throughout all missions in order to provide optimum support to programs. The HR HOD’s core responsibilities will include but not limited to the following:

Mission 1 : Contribute to defining mission strategy

v Developing a Human Resources strategy for the mission.

v Making Human Resources data available to other departments to facilitate the establishment of the country strategy.

v Producing high quality and timely Human Resources contributions to "proposals" and reports for funding bodies.

Mission 2 : Supervising the staff administration and payroll

v Defining and putting in place administrative and payroll procedures which conform to social legislation and with AAH and its funding bodies’ guidelines.

v The quality of the tools used in staff administration and payroll, and the reliability and transparency of the data.

v Conformity with the contractual obligations of AAH vis-à-vis its employees.

Mission 3 : Provide for the recruitment and training of all employees and promote career development

v Putting in place fair and transparent procedures for recruitment, access to training, promotion and internal mobility, in accordance with legal requirements and AAH guidelines.

v Using all necessary means in the search for appropriate candidates for vacant posts.

v Providing employees with the means to acquire the skills necessary for the proper exercise of their functions.

v Ensuring that all employees have access to a formal annual appraisal meeting (or meetings), that such meetings are of high quality and that they take place on the planned date.

Mission 4 : Ensure a coherent organisation of work and establish a policy of compensation and benefits

v Ensuring that organisational charts are coherent and are conform to AAH classification grid.

v Ensuring that remuneration systems are fair and consistent with the cost of living for local employees.

v Ensuring that all local employees are covered by health care.

Mission 5 : Implement collective rules and communicate internally

v Implementing AAH regulations (internal regulations and convention on social benefits) adapted to the local context of the mission and local legislation.

v Consulting and informing local employees through the medium of staff representatives, in conformity with the relevant social legislation.

v Providing accurate information to all employees regarding the AAH charter and its organisational regulations (internal regulations and convention on social benefits).

v Stimulating internal communications on both general and Human Resources issues.

v Anticipating risks associated with national Human Resources.

Mission 6 : Promote and ensure collaboration and coordination in Human Resources with the mission’s partners

v Participating in the process of selecting partners and validating the Human Resources risk analysis provided by the bases.

v Defining with partners the modes of Human Resources management in the framework of joint projects.

v Validating the Human Resources aspects of partnership conventions and agreements.

v Taking full advantage at mission level of all innovative Human Resources practices in the framework of partnerships.

Mission 7 : Prevent and manage cases of fraud and corruption

v Identifying the risks of fraud and corruption in his/her field of competence and putting in place preventative and monitoring mechanisms.

v Making his/her team aware of the risks of fraud and corruption.

v Alerting the country director to cases of fraud and corruption and undertaking corrective action.

v Putting in place and monitoring recommendations arising from the day-to-day control and audit.

Mission 8 : Manage the Human Resources team and the home staff

v Day-to-day management of the team (guidance, follow-up, motivation).

v Evaluating the performance and developing the skills of his/her team members.

v Management of the teams for which s/he is support/technical manager.

Requirements:

v Diploma in Human Resource Management

v 5 years of experience in humanitarian human resource management, out of which at least 3 years in a senior management / coordination role

v Excellent English and Somali language skills (oral, written)

v Excellent Team manager and strong team worker with outstanding motivation/training skills.

v Organized, structured and Diplomatic with excellent influencing, mediation and negotiation skills

v Excellent communication skills & networking skills

v Good reporting skills

v Readiness for frequent travel to Somalia

v Coping with high workload, irregular working hours and sometimes challenging working environments.

v Able to set own deadlines and meet them consistently.

v Able to work autonomously and arrive at decisions and conclusions with minimal guidance

v Knowledge and adherence to Humanitarian Code of Conduct

v Member of IHRM

Desirable

v AAH experience.

v Masters in Human Resource Management.

v Actively involved in Human Resource network in Kenya and Somalia.

v Knowledge and experience of the humanitarian environment in Somalia.