The Kenya Institute of
Supplies Management is a corporate body established through an Act of
Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is
mandated to make provision for the training, registration and licensing of
supplies practitioners; to regulate their practice, and for connected purposes. The Institute
serves as the National body for Procurement and Supply Chain Professionals in
the private and public sectors in Kenya.
The KISM Council is
seeking to recruit a hands-on, dynamic, knowledgeable, and performance-oriented
person to fill the position of ACCOUNTS CLERK, Ref. AC-001/2022
A description of this
Vacancy and its Requirements is outlined here below.
Department: Finance
Reporting To: Finance Manager
Job Summary
To support the finance
and accounting function of the Institute
Key responsibilities:
- Creating and maintaining spreadsheets
- Operating data terminals calculators and other
standard office equipment - Performing clerical work and interoffice support
including receiving and processing mail Invoicing and reconciliation for
varying departments - Maintaining and promoting excellent vendor
relations - Assembling, sorting, and tabulating codes and
filing data Verifying claims and processing orders and deposit slips - Collect and sort invoices and checks
- Mail checks to both other businesses and employees
- Keep a thorough record of business transactions
and enter data from daily work logs into the Institute’s general ledger
system - Keep a thorough record of all company charges, as
well as any refunds that have been issued - Keep track of any consumer issues that require a
refund and make sure that the refunds are issued in a timely manner - Assist senior accounting personnel with any tasks
conducted within the accounting department, or any tasks that require
accounting personnel to take part - Key in or type up any documents or items that the
accounting department is responsible for, including checks and invoices,
as well as vouchers, accounting statements, and other reports and records - Process invoices/bills so that they can be paid
- Contact consumers to notify them of delinquent
accounts and accept any payments made at the time of contact - Organize unbanked cheques within the business to
be delivered to the bank on a daily or weekly basis, in line with turnover
cash handling to deposits
Qualifications
Professional
Certification in CPA- II is a must Computer Literate
Experience
Two (2) years of
relevant working experience.
Skills/competences
- Have strong personal values and character,
maintains confidentiality - Demonstrated ability to communicate effectively
(verbal and written) with all levels of internal and external customers in
a professional manner - Analytical, good planner, highly organized
Self-driven and result oriented dedicated and excellent team player - Proficiency in use of word, data and accounting
software
In addition to the
professional qualifications, successful candidates will be required to meet the
expectations of Chapter 6 on Leadership and Integrity and possess;
- Valid certificate of Good conduct
- Clearance certificate from the Ethics and
Anti-Corruption Commission - Certificate of compliance from the Higher
Education Loans Board (HELB) - A valid Kenya Revenue Authority (KRA) Tax
Compliance clearance - A valid certificate of clearance from the Credit
Reference Bureau - A relevant identification document
- Valid Membership Certificate from relevant
Professional body
How to Apply
All Application letters
indicating the role and reference number, together with Curriculum Vitae and
relevant certificates should be sent online in PDF format addressed
to the CEO KISM, vacancies@kism.or.ke to reach him not later than Thursday, 12th May 2022.
All applicants will also
be required (MANDATORY) to
submit a filed KISM Job Application Form (Google Form) in addition to sending
the application letter and certifications. The template form (Google Form) can
be accessed using this link https://forms.gle/md4Vbxju9WoiwEky6
KISM is an equal
opportunity employer and qualified applicants from all backgrounds are
encouraged to apply.
Only shortlisted
candidates will be contacted.
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