Admin Officer Job in Kenya

Kenya Marine and
Fisheries Research Institute (KMFRI), a State Corporation under the Ministry of
Agriculture, Livestock, Fisheries and
Cooperatives, State Department for Fisheries, Aquaculture and the Blue Economy
was established by an Act of parliament (The Science and Technology Act Cap.
250 of the Laws of Kenya of 1979) which has since been repealed by The Science,
Technology and Innovation Act No.28 of 2013.

KMFRI’s mandate is to
undertake research in “marine and freshwater fisheries, aquaculture,
environmental and ecological studies, and marine research including chemical
and physical oceanography”, in order to provide scientific data and information
for sustainable development of the Blue Economy.

The Institute is also mandated
to cooperate with other organizations and institutions of higher learning in
training programmes and on matters of relevant research.

The Institute has
Research Centers and Stations located at Mombasa, Kisumu, Naivasha, Baringo,
Kegati, Sangoro, Sagana, Shimoni, Turkana, a research substation at Gazi and
the Nairobi liaison office.

KMFRI is seeking to
recruit self-motivated professionals who are team players to fill the following
vacant positions within her approved staff establishment:

KMF/5.  PRINCIPAL ADMINISTRATIVE OFFICER – (KMFRI GRADE 5) –
POSITION – ONE (1)

• Basic Salary Scale: KShs. 116,410 – KShs. 151,334
  P.M.


• House
  Allowance: KShs.
  35,000 P.M.


• Commuter
  Allowance: KShs.
  8,000 P.M.


• Annual
  Leave Allowance: KShs.
  10,000 P.A.


• Medical
  Cover & Other Allowances: As provided by KMFRI


• Terms
  of Service: Permanent
  & Pensionable

Responsibilities

• Reviewing
  and formulation of administrative services;


• Preparing
  workplans for the department;


• Overseeing
  maintenance issues through conducting physical survey and defect report
  and recommend for service to maintain suitable working condition;


• Ensuring
  staff welfare is prioritized by providing suitable tools of work and
  conditions of work to adopt acceptable standard practice, which will
  result to better output;


• Supervising
  staff through a clear duty allocation, to monitor adherence in order to
  appraise performance justifiably;


• Ensuring
  compliancy to policy guidelines by obtaining clear interpretation hence
  enhanced service delivery;


• Conducting
  staff performance appraisal in the department;


• Ensuring
  routine responses to routine correspondences on administrative matters to
  ensure up to date reporting;


• Initiating
  of administrative staff training and development and other policy matters;


• Monitors
  and evaluates the implementation of the department’s projects and
  programmes;


• Coordinating
  identification of office equipment and furniture requirement for the
  Institute;


• Monitors
  the implementation and adherence to the Departmental Work Plans;


• Providing
  cross-functional liaison for administrative matters;


• Manages
  the Department’s Information Management Systems;


• Manages
  provision of office space, transport and other logistical services;


• Ensures
  prudent and optimum utilization of department’s resources;


• Facilitating
  meetings, conferences and other special events;


• Oversees
  the provision of security and safety for Institute’s premises and staff;



• Supervises
  waste disposals;


• Follows
  up on payment of bills for common services;


• Ensuring
  general maintenance of office equipment’s and building is undertaken;


• Works
  closely with the Supply Chain Management Department in the development,
  management and maintenance of the assets register for the Institute;


• Generating
  administrative reports on repairs and maintenance; and


• Facilitating
  renewal of motor vehicle and property insurance policies.

Qualifications

For appointment to this grade, a candidate
must have: –

• At
  least six (6) years relevant work experience in comparable and relevant
  position in which three (3) must be in Senior Administration Officer or in
  a supervisory level in public service or private sector;


• Bachelor’s
  degree in Public Administration; Business Administration; Business
  Management; Office Management or any other relevant qualifications;


• Minimum
  KCSE C+ (plus) or its equivalent;


• Supervisory
  course lasting not less than two (2) weeks from a recognized institution;


• Member
  of a relevant professional body in good standing;


• Proficiency
  in computer applications;


• Demonstrated
  good results in work performance; and


• Met
  the requirements of Chapter Six of the constitution

 Key Competencies and Skills

• Strategic
  and innovative thinking


• Mentoring,
  coaching and leadership skills;


• Good
  interpersonal and negotiation skills;


• Organization
  skills;


• Strong
  communication and reporting skills;


• Problem
  solving skills;


• Analytical
  skills; and


• Conflict
  resolution skills.

How to Apply

Interested and qualified candidates MUST complete
the KMFRI Job
Application Form, attach their testimonials, certificates, copy of their
National Identification Card (ID) and Curriculum Vitae (CV).

Submit their applications both in HARD and SOFT
COPY, and envelopes containing the documents should
clearly be marked with the position applied for and sent to the address below not
later than Tuesday, 17th May, 2022.

The Director General,

Kenya Marine and Fisheries Research Institute,

P. O. Box 81651 – 80100,

Silos Road, English Point, Mkomani,

Mombasa, KENYA

Email: recruitment@kmfri.go.ke

Note

1. SUCCESSFUL candidates
will be expected to fulfill the requirements of Chapter Six of the Constitution
by providing originals of the following documents:

• Certificate
  of Good Conduct from the Directorate of Criminal Investigations


• Clearance/Compliance
  Certificate from Higher Education Loans Board (HELB)


• Tax
  Compliance Certificate from Kenya Revenue Authority


• Clearance
  from Ethics and Anti-Corruption Commission (EACC)


• Clearance
  from recognized Credit Reference Bureau (CRB)

2. Only SHORTLISTED
CANDIDATES will be contacted and shall be required to
produce originals of their National Identity Card, academic and professional
certificates during the interviews.

3. Any canvassing will
lead to AUTOMATIC
DISQUALIFICATION.

KMFRI IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY,
PERSONS LIVING WITH DISABILITY, WOMEN, YOUTH AND THOSE FROM MARGINALIZED AREAS
ARE ENCOURAGED TO APPLY.