Administration Job in Kenya

Administration
Manager – (2200001K)

Job Purpose 

• Reporting to the Head of HR Hub & Shared
  Services, the role holder will be responsible for managing and
  coordinating the general administration functions to ensure the efficient
  and effective operation of the Britam activities. This includes ensuring
  that adequate utilities and facilities are provided in a timely and
  cost-effective manner.

Key responsibilities

Strategy and Planning

• Assist in the design, development and delivery of
  administrative services to Britam 


• Develop and monitor the operational plan and
  related administration budgets to ensure that costs are maintained within
  approved budgets.


• Monitor the implementation of all policies,
  practices, and procedures relating to managing facilities and ensure these
  comply with legal laws and/or regulations 


• Ensure that administrative policies are maintained
  and that services are delivered efficiently, effectively and in line with
  the laid down processes and procedures.

Asset Administration

• Oversee the maintenance of office facilities and
  equipment including identifying vendors, overseeing the management of
  selected vendors to provide timely repair and maintenance of all Britam’s
  office equipment and furniture.


• Liaise with Supply Chain Management for sourcing
  of service providers to manage and maintain Britam assets 


• Initiate the asset disposal process by instructing
  service providers to manage and maintain County assets including property
  and housing.


• Liaise with the Head of Supply Chain Management to
  coordinate the disposal of obsolete assets.


• Analyse the value of proceeds from the disposal of
  the assets and report to the Head of Finance.

Transport and Fleet
Management

• Oversee the development and implementation of
  Britam’s fleet administration standards and vehicle operating policies
  including vehicle maintenance, vehicle tracking, driver, speed and fuel
  management as well as health and safety management.


• Prepare the annual budget and periodic reports on
  vehicle operating costs.


• Advice on the purchase or lease of vehicles and
  equipment.


• Oversee the maintenance, repair, replacement and disposal
  of Britam vehicles.


• Oversee risk management training including safety
  and accident prevention programs.


• Ensure Britam’s vehicles are adequately covered.


• Identify suitable vendors to provide timely repair
  and maintenance of all Britam vehicles.

General Administration

• Provision of offices to Britam staff


• Oversee general office management


• Establish an efficient record, filling and
  tracking system for all office inventory, mails and file, monitor their
  movement and effective correspondence. 


• Ensure bills are processed for payment.


• Delegated Authority as per the approved delegated
  authority matrix

Key Performance Measures

• As described in your Personal Scorecard

 Knowledge, experience,
and qualifications required

•  Bachelor’s degree in Business
  Administration or a related field


• 4-6 years of working experience in a management
  position

Technical/Functional
competencies

• Excellent customer service skills


• Knowledge in Diversity management


• Ability to drive change


• Project Management


• Stakeholder Management


• Report writing-ability to develop reports 


• Strategic Planning


• Leadership and management-ability to lead teams,
  mentor and coach staff 


• Performance Management and team building 


• Decision making –ability to make strategic
  decisions in a timely and effective manner


• High moral and ethical standing


• Highly motivated

How to Apply

CLICK HERE TO APPLY

Unposting Date: 26-05-2022