Driver at Universities Fund (UF)

The Universities Fund was established under section 53 of the Universities Act, 2012 for financing Universities in Kenya. The Fund is managed by a Board of Trustees known as the Universities Funding Board (UFB) which has been in operation since 2016. The function of the Trustees is to generally manage the Universities Fund. The specific functions of the Trustees are to: advise the Cabinet Secretary in matters of University Education Financing; develop a fair and transparent criterion for allocation of funds to Universities; apportion funds to Universities; establish the maximum Differentiated Unit Cost for the programs offered and to mobilize and receive funds for purposes of the Fund from the Government, donors, and from any other sources. The Board commenced the apportionment of funds to public universities and issuance of conditional grants to private universities mandate in the FY 2017-2018 in accordance to the criteria established which is the Maximum Differentiated Unit Cost(MDUC). Previously (1995-2016), university education in Kenya was uniformly funded at a unit cost of Kshs 120,000 (per student); out of which the government paid Kshs 70,000 per student. The other Kshs 50,000 per student was catered for by the households and the HELB. Apart from the fact that the above funding levels were inadequate, there was neither resource mobilization framework to address the gap nor a clear and fair criterion for allocating the available budgetary support among existing and newly established public universities. This led to the creation of a transparent, fair and equitable criterion known as the Differentiated Unit Cost. The DUC provides for the funding of programmes in the universities in line with the financial requirements of the respective programmes.

Qualifications

• Kenya certificate of secondary education minimum of D+ or its equivalent.


• Have valid Driving License (Class B,C,E).


• Valid driving license free from any current endorsements and valid for any of the classes of vehicles which the Officer is required to drive;


• Defensive driving certificate from Automobile Association (AA) of Kenya or its equivalent qualification from a recognized Institution;


• Passed the Suitability Test for Drivers Grade I from the Ministry of Roads and Public Works;


• A course in First Aid lasting not less than one (1) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution;


• Any other qualifications that may be adjudged as equivalent by the Institution


• Previous relevant work experience required.


• At least 9 years’ relevant driving experience;


• Conversant with use of GPS maps.

Responsibilities:

The job holder is responsible for driving official institutional vehicle assigned to the Chief Executive Officer to facilitate business of the institution.

Operational Responsibilities / Tasks

• Driving institution’s assigned motor vehicles


• Ensuring the safety of staff and other road users by obeying traffic rules


• Adhering to work schedules and timelines for efficient service delivery.


• Liaising with transport service providers e.g. motor vehicle dealers, fuel providers and specified garages to enhance motor vehicle service.


• Providing regular updates on motor vehicle condition.


• Ensuring compliance with transport legal requirements through adherence to the transport regulations and guidelines for compliance and cost management;


• Collaborating with traffic enforcement agencies (Government Vehicle Check Unit and National Transport & Safety Authority) to enhance road safety;


• Ensuring timely motor vehicle servicing and maintenance to enhance cost efficiency;


• Conducting day today routine check of the assigned motor vehicle to ensure the vehicle is in sound mechanical condition.


• Maintaining cleanliness of motor vehicles for comfort of passengers and to reduce depreciation


• Timely reporting of all accidents and incidents to facilitate necessary decision and action;


• Ensuring security of the assigned vehicle to reduce losses and damage;


• Maintaining accurate transport related documents which include work tickets, fuel receipts, fuel cards and authorization letters to ensure compliance with transport requirements;


• Adhering to the approved guidelines of the Institution’s vehicles to ensure effective use; and


• Reporting on vehicle insurance expiry to facilitate timely renewals;


• Ensuring the vehicle has safety, first aid a kit and other items that include spare business cards, pens and note-book, drinking water and other appropriate utilities;


• Managing the Chief Executive Officer’s movements by familiarizing himself with all routes to be able to get the Chief Executive from one point to another in a secure and convenient manner traffic congestion, roads under construction and other movement inhibiting factors notwithstanding;


• Maintaining confidentiality at all times under whatever circumstances;


• Maintaining etiquette at all times.


• Financial Responsibility:


• Responsible for monitoring of fuel utilization and fuel cards of the assigned vehicle.


• Minimizing vehicle running costs through safe driving

Responsibility for physical assets around the area of work:

• Responsible for the assigned Institution vehicles.


• Responsible for motor vehicle documents and fuel card.

Communication

• The job holder will need to understand the following information to discharge his/her mandate:


• Verbal and written instructions or requests from the CEO;


• Written email instructions from the CEO.

Decision Making/ Job Influence:

Makes decisions using standard operating procedures;

Functional Skills:

• Proficiency Driving


• Basic motor vehicle maintenance


• knowledge of traffic rules and guidelines


• Knowledge of protocols


• Defensive driving


• Communication skills

Behavioral Competencies/ Attributes:

• Interpersonal skills,


• Fulfil the requirements of Chapter 6 of the Constitution of Kenya.


• Good grooming


• Time management


• Organizational skills

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