Office Admin Job in Kenya

Office Administrator

Qualifications,
Skills, and Experience Required:

For appointment to this
grade, a candidate must have: –

• Diploma (KNQF Level 6 or equivalent)  in
  Secretarial Studies or any other equivalent from a recognized institution;


• Have passed the following examinations from the
  Kenya National Examinations Council (KNEC);


• Typewriting III (Minimum 50 w.p.m.)/Computerized
  document processing III;


• Shorthand III (120 w.p.m);


• Business English III/Communications I;


• Office Management III/Office Administration and
  Management III;


• Secretarial Duties II;


• Commerce II;


• Proficiency in computer applications;


• Meet the provision of Chapter Six of the
  Constitution.

Responsibilities:

Duties and
Responsibilities

• Attending to visitors/clients;


• Handling telephone calls and inquiries;


• Handling customer inquiries and complaints;



• Ensuring the security of office records,
  equipment, and documents;


• Ensuring the confidentiality of office
  information;


• Record keeping for correspondences and file
  movement;


• Managing office protocol and etiquette;


• Managing petty cash for the respective office;


• Maintaining an up to date file movement register;


• Coordinating the general administration of the
  respective department/office;


• Coordinating schedule of meetings and appointments
  for the respective departments/office;


• Coordinating travel arrangements for the
  respective departments/office;


• Coordinating appointments and travel itineraries
  for the Chief Manager;


• Preparing responses to simple routine
  correspondence for Chief Manger; and


• Monitoring procedures for record-keeping for
  correspondences.


• Ensuring security, integrity, and confidentiality
  of data; and


• Undertaking any other office administrative
  services duties that may be assigned.

How to Apply

Interested
and qualified applicants to apply for this post before 10 May 2022