Office Administrator Job in Kenya

Office Administrator

Qualifications,
Skills, and Experience Required:

For appointment to this
grade, a candidate must have: –

• Diploma (KNQF Level 6 or equivalent)  in
  Secretarial Studies or any other equivalent from a recognized institution;


• Have passed the following examinations from the
  Kenya National Examinations Council (KNEC);


• Typewriting III (Minimum 50 w.p.m.)/Computerized
  document processing III;


• Shorthand III (120 w.p.m);


• Business English III/Communications I;


• Office Management III/Office Administration and
  Management III;


• Secretarial Duties II;


• Commerce II;


• Proficiency in computer applications;


• Meet the provision of Chapter Six of the
  Constitution.

Responsibilities:

Duties and
Responsibilities

• Attending to visitors/clients;


• Handling telephone calls and inquiries;


• Handling customer inquiries and complaints;


• Ensuring the security of office records,
  equipment, and documents;


• Ensuring the confidentiality of office
  information;



• Record keeping for correspondences and file
  movement;


• Managing office protocol and etiquette;


• Managing petty cash for the respective office;


• Maintaining an up to date file movement register;


• Coordinating the general administration of the
  respective department/office;


• Coordinating schedule of meetings and appointments
  for the respective departments/office;


• Coordinating travel arrangements for the
  respective departments/office;


• Coordinating appointments and travel itineraries
  for the Chief Manager;


• Preparing responses to simple routine
  correspondence for Chief Manger; and


• Monitoring procedures for record-keeping for
  correspondences.


• Ensuring security, integrity, and confidentiality
  of data; and


• Undertaking any other office administrative
  services duties that may be assigned.

How to Apply

Interested
and qualified? Go to Kenya National
Qualifications Authority (KNQA) on recruitment.knqa.go.ke to apply for this
position before 10
May 2022.