Supervisor – Executive Secretary at Kenya Revenue Authority (KRA)

The Kenya Revenue Authority (KRA) was established by an Act of Parliament, Chapter 469 of the laws of Kenya , which became effective on 1st July 1995 . The Authority is charged with the responsibility of collecting revenue on behalf of the Government of Kenya. A Board of Directors, consisting of both public and private sector experts, makes policy decisions to be implemented by KRA Management. The Chairman of the Board is appointed by the President of the Republic of Kenya . The Chief Executive of the Authority is the Commissioner General who is appointed by the Minister for Finance. PURPOSE OF KRA Assessment , Collection, Administration and Enforcement of laws relating to revenue.

Job Summary

To perform diversified high level administrative and secretarial support functions.

Roles and Responsibilities

• Perform administrative tasks including drafting and proof reading letters, memos, reports, and other documents.


• Receive incoming communication or memos on behalf of senior staff, review content, determine importance, and summarize and/or distribute contents to appropriate staff.


• Manage multiple or complex calendars for meetings, appointments, travel and other official commitments.


• Make travel and accommodation arrangements for executives.


• Answer and screen telephone calls, and respond to emails, messages and other correspondence.


• Professionally facilitate guests and/or clients.


• Performs office tasks including office management, maintaining records, ordering supplies etc.


• Performs other related duties as assigned.

Requirements

Education requirements

• Bachelor’s degree in Business Administration or related disciplines from a recognized university.


• Training in computer and/or office administration will be an added advantage.

Related Job Experience

• At least 4 years’ experience in executive secretary and/or related role.


• Must be proficient in Ms Office with excellent typing skills.

Competencies Required

• Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence.


• Excellent time management and organization skills, especially the ability to prioritize and multitask


• Effective and professional communication abilities, including being able to communicate with all levels of employees and clients or guests.


• Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgement and initiative, and meet/exceed deadlines.


• Proficiency with computer systems, including experience with office management systems and Microsoft Office suite.

Person Specifications

• Proactive and results oriented individual.


• Must be a person of integrity.


• Resilient, focused and able to work under pressure.


• Motivated, dynamic and dedicated team player.


• Able to type minimum of 50 words per minute.

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