Executive Assistant Job Vacancy in Kenya

Executive Assistant

As a key member of the executive team for the client, this position will provide efficient and effective administration service/support to 3 Directors.

Responsibilities

Providing full administration support for the CEO, CFO, and HR Leader including the complete management of executive scheduled/diaries that include extensive and complex trip planning and organizing, meeting arrangements, appointments and calendar scheduling. Preparing and producing supporting materials and documents for presentations and meetings (internal and external) - including creating and designing the content Representing and supporting a team of administrative assistants to provide a professional and seamless service to the region as a whole Assisting with all Regional Hospitality/Event Management that involves the executive staff Assisting with customer and organizational business Producing and distributing documentation relating to the CEO’s Senior Leadership Team Managing expenses reports Maintaining the appropriate filing system and providing support with other general office administration as assigned Managing other administrative duties and special projects as required University graduate or equivalent Minimum 10 year’s experience supporting at the executive level Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentialityExceedingly well organized and coordinated person with a global mind-setPassionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards Experience working in a corporate environment at CEO/board Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios Highly motivated, confident and flexible attitude with a sense of ownership Ability to work well in a pressured environment under tight deadlines Ability to work with a team of administrative staff to provide a professional and seamless service to the region as a whole Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook, Word, Excel and PowerPoint Excellent administrative, interpersonal and organization skills Experience of interfacing with senior executives and high profile clients Excellent communication skills and proven ability to effectively work with all levels Comfortable with financial numbers, such as budgets, currency-related and expense numbers Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Ability to consistently produce high quality work with an eye for detail and accuracyAbility to work flexible working hours - Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment Please send your CV and remuneration details: theleadrecruiter@gmail.com

Only shortlisted candidates will be contacted.

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