Kenya: Finance and Administration Officer

Lutheran World Relief is implementing "Climate adapted farming on Elgon (CAFÉ)" project through its partners, Bungoma County Coffee Development Group (BUCCODEG) in Kenya and Gumutindo Coffee Cooperative Enterprise (GCCE) Ltd. in Uganda. The Finance and Administration Officer (FAO) primarily is accountable for maintaining the financial, administrative, personnel and accounting services for LWR supported project. The FAO will also be responsible for the development and strengthening of the Voluntary Savings and Loan Associations (VSLAs and savings and Credit Cooperative Societies --SACCOs) formed by the members of BUCCODEG as per the guidelines provided by the project documents. The FAO reports to the CAFÉ Project Manager.

Reports to: Project Manager

Location: Bungoma County, Kenya

Duties:

Financial Services Provision

Provide continuous training to extension staff in VLSA and SACCO formation model.Oversee the development of SACCO's by-lawsOversee the registration of the VSLA under the Cooperatives Societies ActBackstop extension staff in the formation of VSLAs and training of BUCCODEG members in VSLA and Sacco's formation.Mobilize VSLAs to form and save with the SACCOSOversee the development of bye laws by the SACCOSOversee the registration of the VSLA under the Cooperatives Societies ActLink farmers to financial service providersProviding mentorship to FCS on financial matters

Financial Management, Accounting and Reporting

Assist in the implementation of the project budgetEnsure proper implementation of financial procedures and policiesEnsure transactions are properly recorded and entered into Quick Books (QB) accounting system and maintain the computerized accounting systemMaintain books of accountsManage cash and issue checksPerform monthly bank reconciliationsAdminister purchasesIssue checksProcess supplier invoicesMaintain purchase order systemPrepare monthly financial statements and reportsPrepare quarterly reports and report on variancesAssist with the annual audit

Human Resource Management

Establish employee files (physical files and computerized)Document new employeesEnsure validity of staff employment contractsMaintain staff time sheets recordsCalculate employee salaries, deductions and contributionsCalculate source and miscellaneous deductionsEnter payroll information in the computerized accounting systemsProcess payroll or checksPrepare and issue salary slipsPrepare, review and file payroll summaries, journals, and reportsSubmit remittances to various statutory bodiesVerify and report on benefits paymentMaintain the leave management systemsAdminister benefit entitlementsMaintain confidential files

Office Management and Other Administrative Duties

Order officer suppliesManage the filing, storage and security documentsRespond to inquiriesManage the repair and maintenance of computer and office equipmentMaintain insurance coverages

Qualifications

Deep commitment to LWR's core values and ability to model those values in relationships with colleagues and partners.A degree in accounting or Finance and/ or CPAAt least 2 years' experience working for a CBO, an NGO or Donor supported ProjectKnowledge of generally accepted accounting principlesKnowledge of VSLA and SACCO development modelsOffice administration work experienceAccounting and book keeping skillsManagement of internal and external auditsExcellent interpersonal and communication and report writing skills;Knowledge of computerized accounting programs (preferably Quick Books)Computer skills including the ability to operate computerized accounting spreadsheet and word processing programs at a highly proficient level.Strong written and spoken skill of English and Kiswahili is a must
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