Kenya: Temporary Human Resources Assistant (Recruitment)

Reports to:Human Resources Officer

Division:Administration

Location:Nairobi, Kenya

Grade: 6 (N)

Starting Salary:KES 50,000 (gross / month)

Status:Non-Exempt

RSC Africa The Resettlement Support Center (RSC) Africa operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya.

EEOC Church World Service does not discriminate on the basis of race, color, national origin, sex, sexual orientation, religion, age, disability, or veteran status in employment or the provision of services.

Due to the volume of applications that we receive, only those individuals shortlisted will be contacted.

Primary Purpose

This position is responsible for recruitment, preparation of vacancy announcements in accordance with the guidelines of DOS/PRM and RSC Africa policies and procedures. The position works closely with the other Human Resources staff. Supervision This position reports directly to the Human Resources Officer.

Essential Duties

Prepare and place vacancy advertisements in compliance with CWS/RSC recruitment policiesConduct recruitment meetings with the hiring managers for all opened positionsReceive resumes and job applications letters and assist in short listing of qualified candidatesSchedule and invite short listed candidates to interviews in consultation with relevant supervisorsAdminister skills interview tests as appropriateAssist in interviewing process when required to do soCreate, organize and maintain recruitment records as per RSC Africa policy.Request references from applicants reference contactsCommunicate with applicants of the outcome of the interviews, prepare notification letters, and liaise with applicants regarding background checks

Qualifications

Education:Bachelor’s Degree in a related field OR 4 years of direct experience in lieu of a Bachelor’s Degree. A Diploma in Human Resources Management is required.

Experience:One year directly related specialized experience performing recruitment duties is required.

Experience in the Non-Governmental sector preferred.

Knowledge/Skills:

• Knowledge of Applicant Stack or other recruitment Human Resources Information Management System • Strong computer skills, in particular Microsoft Excel, Word, Outlook and Access • Excellent English communication skills, both oral and written • Excellent organizational and time management skills • Strong interpersonal skills • Strong analytical skills with the ability to understand, process, and document information

Abilities:

The Temporary Human Resources Assistant must have the ability to: • communicate effectively both orally and in writing; • maintain high level of confidentiality and integrity of personnel records; • interpret and apply good HR practice and principles with good judgment; • work as a member of a team in a multi-cultural environment; • manage large and diverse workload under pressure with competing priorities; • maintain high performance standard with attention to detail; • follow instructions from supervisor with a positive and receptive attitude; • conduct oneself in a professional and courteous manner to represent the best interests of the RSC and CWS/IRP; • contribute to the US Government Operational Refugee Processing Program in Africa.

Working Conditions

Physical: This position requires sitting, standing, walking, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting/carrying light loads.

Environmental: Normal office working conditions.

Special Requirements A Certificate of Good Conduct is required before the start of employment.

Licensing/Certification None

Competencies

Communication Ensure effective exchanges of information with others. Examples of skills and behaviors include speaking to others respectfully; expressing ideas in a logical, organized way; sharing information appropriately; and clarity and conciseness in written communication.

RelationshipsEnsure constructive and supportive interactions with others. Examples of skills and behaviors include being positive and supportive when working with others; sharing information and resources freely; resolving conflict constructively; and proactively working to remove obstacles to success for others.

Job KnowledgeUtilize and apply job related knowledge to complete job tasks at a level that meets or exceeds expectations. Examples of skills and behaviors include utilizing job knowledge to solve problems or develop new approaches; maintaining or enhancing skills through continuing education; and taking on projects that will develop or enhance skills.

TeamworkWork effectively and contribute as a member of a team. Examples of skills and behaviors include supporting other team members by sharing information; covering the work of others during absences, vacations etc.; and actively participating in developing ideas for ways to increase team effectiveness.

Problem Solving Analyze information and develop solutions to challenges that arise during the course of performing a job. Examples of skills and behaviors include researching and collecting facts; defining the issues and the parties affected; formulating options/solutions for addressing the problem; and engendering support for and implementing the solution.

Program Planning and Management Organize work and/or plan projects and ensure timely completion and/or successful implementation. Examples of skills and behaviors include identifying and analyzing program options; identifying the tasks and deliverables required for successful completion; managing one’s time; monitoring the resources involved and ensuring that they are directed most effectively; and working with all involved to ensure successful completion.

Leadership Guide and direct oneself or other individuals and groups toward a desired outcome. Examples of skills and behaviors include taking the appropriate level of initiative to resolve problems or remove obstacles, bringing individuals together around a common goal; evaluating information and making decisions; navigating conflict and obstacles; and ensuring that communication takes place between all parties involved.

R******esource Building and Stewardship Balance the acquisition or investment of organization resources with responsible use of those resources in line with the organization’s mission. Examples of skills and behaviors include taking advantage of all opportunities to cultivate potential donors; evaluating situations to identify the best use of resources; and making responsible investments of resources that increase organization effectiveness.

Please click the below link to apply directly online to this position.

http://rscafrica.applicantstack.com/x/detail/a2d9enfkksmh

This position is open to national applicants.

Please note RSC Africa does not accept resumes for positions that are not posted. All applicants are required to submit their resume using the on-line applicant tracking system.

Communication

Please note RSC Africa uses e-mail for all recruitment contacts. Please be sure to check your e-mail regularly.

Application Materials

Your application materials should clearly indicate how you meet the requirements of the position. Be sure your resume is in an easy to read format. Dates of employment on your resume should be in mm/yy format.

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