Financial Manager Job in Kenya

Vacancy: Financial Manager

Solidarités International has been

operational in Kenya and Somalia since 2007. SI main areas of intervention are

WASH and Food Security. In Kenya, SOLIDARITES has field base in North

Horr. 

Resilience and WASH project are

implemented in Marsabit county, with funding from EU and DFID. In Somalia,

Solidarites Is implementing projects are focusing on WASH and Food Security. 

In Lower Juba SI was operational

between 2007 and April 2014, for one year due to lack of funding programs where

suspended. In 2015 SI obtained funds to re-open activities.

Position Objective: The Financial Manager is a national position that

supports the HR/Finance Coordinator in processing accounting and financial

transactions.
 

He/She is in charge to implement and

to monitor in close collaboration with the HR/Finance Coordinator,

administrative and Financial procedures on the different bases.
 

He/She manages the cash processes

(cash transfer, donor payment etc) at the mission level under the supervision

of the HR/Finance Coordinator.
 

He/She takes on the functions of the

HR/Finance Coordinator in case of absence.
 

Line manager: HR

/ Finance Coordinator
 

Duration: 6

months (with possibility of extension)
 

Probation: At

least 2 months
 

Start date: 01st February 2016
 

Key Responsibilities
Financial and budgetary management:

• Elaborate and import budget parameters in SAGA
  
  after validation of the Desk Financial Officer


• Check the monthly projects budget follow ups
  
  according to Solidarités format


• Prepare the monthly global budget follow up
  
  document


• Prepare the financial reporting requested by
  
  authorities (government, ministries…) to be validated by the HR/Finance
  
  Coordinator and/or the HoM before submission


• Supervise the monthly closing, review and
  
  integration of the accounting for his/her mission


• Supervise the Verification of the accounting
  
  files before they are sent to HQ


• Prepare for and support audits or possible
  
  inspections

• Control of the enforcement of cash payments
  
  rules and of good registration of the transactions in Saga


• Send the monthly accountancy package to the
  
  Headquarter after validation with the HR/Finance Coordinator and direct
  
  manage the monthly integration at Headquarter level with the Desk
  
  Financial Officer and his/her assistant


• Centralise the bases accountancy in Saga
  
  software


• Supervise the check of the bases accountancy
  
  (descriptions, accounting codes, financial lines, lettering, monthly
  
  exchange rate),


• Supervise the physical check of the invoices
  
  and cash inventories in each Balzac,


• Management of the mission bank Balzacs


• Send Saga after integration to the different
  
  bases


• Supervise the control of the vouchers and
  
  other back up documents to be sent to Headquarter on a 6 months basis


• Lead the semi-annual and annual accountancy
  
  closure with his administrative team and under the supervision of the
  
  HR/Finance


• Coordinator and/or the Desk Financial
  
  officer(accrual expenses, balance of holidays, situation of the debts,
  
  assets purchases, donation in kind, etc)

• Centralize the monthly cash forecast of each
  
  base and prepare the consolidate document under the supervision of the HR
  
  / Finance Coordinator


• Proceed and follow the cash transfer done from
  
  the Headquarter in Paris


• Manage the cash-flow at mission level and
  
  ensure that banks and cash boxes are well supplied for each base


• Monitor the security of funds and propose improvement
  
  of the internal cash transfer process at mission level to the HR/Finance
  
  Coordinator


• Follow the donor instalment at the field level
  
  (if any)

• Monitor the implementation of the
  
  administrative, financial rules and procedures,


• Monitor the respect of the administrative
  
  calendar by him and the administrative team.


• Follow up the lease agreement


• Ensure completion of paper and digital filing,
  
  as well as securing administrative documents on all bases


• Supervise the back up of all files at
  
  coordination level on a regular basis and ensure the filling of these
  
  documents

• Follow the evolution of the national laws and
  
  policies


• Prepare and control the tax payment (income
  
  taxes, VAT…)

• Training of the base administrators


• Do regular field visits on the different bases

Reporting / Communication

• Help the HR/Finance Coordinator with creating
  
  operations proposals and drawing up financial reports


• Establish and maintain relationships with the
  
  administrative authorities at the national level


• Maintain relationships with other NGO &
  
  INGO, authorities and other partners on request


• On request, participate in meetings (donor,
  
  authorities, NGO forum…) and workshops relating to his/her field of
  
  activity and write up minutes to the HR/Finance Coordinator.

Qualifications and experience

required:
 

• Minimum “O” level with a Business/Bachelors of
  
  Commerce degree or equivalent with a strong financial background


• Workshop training on financial procedures and
  
  reporting to donors such us the EC and UN will be a strong advantage


• Member of relevant professional body a must

• 3 years minimum experience in similar capacity
  
  with INGOs


• Experience in development and implementation
  
  of administrative and financial procedures


• Experience in financial budgetary reporting to
  
  international donors such as EC, UN and French donors


• Experience in managing and assisting in
  
  coordination of teams in a cross cultural environment


• Experience in financial team planning,
  
  management and control.

• Financial budgetary control and management


• Strong arithmetic accuracy and analytical
  
  skills


• High professional integrity


• Hard working under pressure


• Leadership and management skills


• Problem solving skills


• Innovative skills for the development of
  
  administrative and financial procedures


• English and Kiswahili oral and written, French
  
  is an added advantage


• Excellent Computer skills (Word, Excel,
  
  Outlook and SAGA).

• Good stress resistance


• Keen attention to details


• Rigorous and autonomous


• Calm and diplomatic


• Strong working capacity


• Sense of initiative and autonomy


• Ability to work and manage in a multicultural
  
  team

Send a cover letter and CV with 3

referees to the following email address:

jobapplication@solidarites-kenya-som.org
 

Please indicate the job title and

location in the email subject line.
 

Deadline for applications: 10th

January 2016. 

Please note that only shortlisted

applicants will be contacted for interview.

Solidarités International is an equal opportunity employer