Programme Intern Job in Nairobi, Kenya

International Organization for

Migration

I. Position Information

SVN No: SVN/IOMSO/038/2015

Position Title: Programme Intern

Position Grade: Internship Contract

Duty Station: Nairobi,

Kenya

Duration of Contract: Three months with possibility of extension

Organizational unit: Department

of Operations and Emergencies Programme Migration Crisis and Recovery Return

and Reintegration, Recovery

Reporting directly to: Programme Manager 

Overall Supervision by: Programme Manager 

Managerial Responsibility None 

Directly Reporting Staff: 0

II. Organizational Context and Scope
 

International Organization for

Migration (IOM) has been implementing reintegration programs with the objective

of achieving durable solutions and deliverance of basic services.

The program has contributed

significantly in increasing household food security level through short-term

income generating activities such as cash for work and vocational skill

training projects

With improvement of general security situation in Somalia and food security

level, The Programme is shifting its focus toward durable solutions from life-saving

and humanitarian assistance and also covers return & reintegration of IDPs,

returnees and refugees. 

The Programme will be assisting in

returns, reintegration and resilience including the following;

Emergency operations dealing with influx of migrants as a result of disasters

or forced returns

1) Returning refugees from neighboring countries and transit area

communities, 

2) IDPs who are returning to villages

of origin and reintegrating into host communities, 

3) Drought affected pastoral and

agro-pastoral communities, 

4) Migrants returning from abroad

and 

5) capacity building of the

government on service delivery and DRR. 
 

III. Responsibilities and

Accountabilities

Under the direct supervision of Project Manager for MCROPS, the incumbent is

responsible for performing administration and programme support duties

including project tracking, document management, procurement and logistic

support for Nairobi and field based offices. 

All these activities will serve to

support the effective field implementation of the Project.

In particular, he/she will perform

the following duties.

• Assists in maintaining project administration
  
  systems as established by the Project Manager, including document filing,
  
  photo management, and financial tracking.



• Assist in managing partners’ grants in
  
  coordination with field staff and follow-up on instalments, reports, and
  
  project progress as necessary.


• In coordination with field staff as well as
  
  Programme Manager, draft press briefing notes, call for proposals, and
  
  partner agreement, donor reports, and other information materials.


• Support field-based staff with
  
  admin/finance/logistical follow-up as necessary.


• Arrange departmental meetings and take minutes
  
  in meetings and provide relevant documentation for the meetings.


• Prepare Travel Authorizations (TA) and follow
  
  up requests for security clearance for the Staff and external consultants
  
  as required.


• Follow up and/or prepares Payment Requests and
  
  Purchase requisition forms (PRFs) for authorization and coordinate/follow
  
  up with COS and finance.


• Assists and supports on logistics and
  
  administrative planning of meetings, field trips and trainings in Nairobi
  
  and field level as necessary where applicable.


• Attend cluster meetings, workshops that
  
  relevant to the Unit and provide feedback to the Programme Manager


• Perform any other related task as may be
  
  assigned.

 IV. Competencies

The incumbent is expected to demonstrate the following technical and

behavioural competencies 

• takes responsibility and manages constructive
  
  criticism; 


• works effectively with all clients and
  
  stakeholders; 


• promotes continuous learning; communicates
  
  clearly; 


• takes initiative and drives high levels of
  
  performance management;


• plans work, anticipates risks, and sets goals
  
  within area of responsibility;


• displays mastery of subject matter; 


• contributes to a collegial team
  
  environment; 


• creates a respectful office environment free
  
  of harassment and retaliation, and promotes the prevention of sexual
  
  exploitation and abuse (PSEA), 


• incorporates gender-related needs,
  
  perspectives, and concerns, and promotes equal gender participation; 


• displays awareness of relevant technological
  
  solutions;

• Delivers on set objectives in hardship
  
  situations; 


• effectively coordinates actions with other implementing
  
  partners;


• works effectively with local authorities,
  
  stakeholders, beneficiaries, and the broader community to advance country
  
  office or regional objectives.

V. Education and Experience

• Degree in Business Administration, social
  
  sciences or related fields ;


• A minimum of 2 years of experience in the
  
  field of humanitarian work;


• Experience working in project; working through
  
  local NGO or International Organization.


• Solid computer skills, including proficiency
  
  in MS Office package (Word, Excel, Power Point), internet and Email;


• Fluency (written and spoken) in English is
  
  required;


• Knowledge of Somalia and prior work in the
  
  Horn of Africa region will be considered as an advantage.

• English – Fluent in speaking and writing 

• Experience in project development

How to Apply:

Method of Application:

 Interested candidates should submit CV and a cover

letter indicating the Vacancy Notice Number (SVN No) with three professional

referees and their contacts (both email and telephone) to:

recruitmentsomalia@iom.int

Closing Date:

 11th January 2016

Only short-listed applicants will be contacted.