Procurement Assistant Job in Nairobi, Kenya

Shining

Hope for Community 
 

Job

Title: Procurement Assistant
 

Reports

to: Procurement Manager
 

Hours: Mon- Fri, 8am to 5pm 
 

Main purpose of the job: The

position holder will be responsible to help in rapidly procuring program

supplies, services and equipment whilst ensuring best practices and maintaining

audit-compliant records.

Expected

Deliverables:

• Provide
  
  on-time, standard monthly reports to the Procurement Manager.


• Generate
  
  and / or maintain SHOFCO Pre-qualified Vendor database.


• Generate
  
  and / or maintain comprehensive price list for goods, services and
  
  equipment purchased by SHOFCO


• Produce
  
  routine purchase status reports for Procurement Manager.


• Maintain
  
  the SHOFCO’S Purchase Request Tracking system and submit routine reports
  
  to the Procurement Manager

Reporting

responsibilities

• Monthly
  
  Reports to the Supervisors.

Duties

& Responsibilities

• The
  
  implementation and / or maintenance of standard SHOFCO procurement
  
  policies and procedures.


• Ensuring
  
  that procurement is carried out in accordance to SHOFCO and donor-specific
  
  polices.


• Attend
  
  all the procurement committee meetings.


• Coordination
  
  with Finance, Admin and program departments to ensure integrated internal
  
  controls, timely payment of vendors and full, auditable support
  
  documentation.



• Ensuring
  
  that a transparent and responsive procurement process is implemented and
  
  maintained.


• Routine
  
  communication, coordination and planning with the relevant requesting
  
  staff / programs regarding the order and delivery of supplies.


• Ensuring
  
  that all Supplies, services and equipments required are delivered in time.


• Establishment
  
  and maintenance of ethical, professional working relationships with
  
  suppliers.


• Maintain
  
  supplier information for regularly purchased items, and be informed of
  
  current local market conditions.


• Support
  
  and provide the appropriate trainings for procurement and program staff as
  
  required.


• Manage
  
  Procurement staff (Assistant etc).


• Advise
  
  the Procurement Manager of procurement-specific issues or improvements.


• Any
  
  other duties or tasked delegated by Procurement Manager.

Qualifications:

Personal Characteristics:

• Strong
  
  sense of personal integrity.


• Attention
  
  to detail.


• Strong
  
  supervisory skills.


• Ability
  
  to multi-task.


• Team
  
  spirit and problem solving abilities.

• Degree
  
  or Diploma in Purchasing and Supplies Management or related field.


• Knowledge
  
  of generic procurement procedures and practices (SHOFCO or NGO experience
  
  advantageous).


• Familiarity
  
  with major donor and local regulations / laws advantageous.


• Two
  
  year’s work experience in procurement, at least one year in a supervisory
  
  capacity.


• Holder
  
  of a valid driving license


• Competent
  
  in spoken and written English


• Good
  
  mathematical skills.


• Competent
  
  use of PC especially spreadsheets.

 
Interested applicants should send their applications together with a detailed

CV to the HR Officer, jobs@shininghopeforcommunities.org  quoting their

current and expected salaries.  

Applications

without this information will not be considered. DO NOT ATTACH TESTIMONIALS at

this point. 

Only

shortlisted candidates will be contacted. 

Applications

should reach us no later than 10th June 2016.