FINANCE AND ADMINISTRATION MANAGER

Background

The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-governmental organization that partners with the University of Maryland, Baltimore, whose mission is to improve the human condition globally. CIHEB-Kenya, with funding from Presidential Emergency Plan For AIDS Relief (PEPFAR) through the Center for Disease Control and Prevention (CDC) and National Institute of Health, collaborates with the Ministry of Health in Kenya, Kenya Medical Research Institutes (KEMRI) and Nairobi, Kisii and Migori county governments to strengthen health systems including, laboratory systems, commodity management, health information systems and human resources for the provision of quality HIV and TB services. The organization is seeking to recruit suitable candidates for the following positions:

JOB TITLE -FINANCE AND ADMINISTRATION MANAGER

Position Summary

Under the supervision of the Chief Executive Officer, The Finance and Administration Manager will play a critical role in strategic decision making as part of the Senior Management Team, ensuring that the CIHEB -Kenya Office operates optimally. The Finance and Administration Manager will be responsible for leading and developing the following areas in the country office: Finance, Budgeting, Planning and Compliance and IT.**

Duties and Responsibilities

§ Works with the Chief Executive Officer and management team to proactively minimize financial and legal risk to the organization.

§ Ensure optimal financial systems implementation, budgets and expenditure tracking, financial reporting and accounting for all programs.

§ Oversees procurement processes including tendering process, supplier selection, to ensure procurement solutions that meet project needs, are compliant with all applicable regulations and standards of accountability, ethics and integrity.

§ Manages the acquisition, maintenance, inventory, recording, verification and protection of project and administrative facilities and assets including IT assets & equipment etc.

§ Ensure capacity of country management personnel in relevant compliance requirements.

§ Provide professional development opportunities that will enhance the capacity, expertise and skill set of finance and administrative staff members.

§ Review A-133 audits, internal audits, and any independent audit reports of sub-grantees in order to identify risks and implement interventions to reduce overall liability to MGIC.

§ Attend donor meetings/trainings related to grant reporting and compliance and coordinate internal discussions on interpretation of donor regulations.

§ Provide direct technical and managerial support in all aspects of financial management for sub-grantees and monitor agreements to ensure compliance with MGIC and donor financial regulations and guidelines.

§ Provide strategic leadership for and collaborate with the HQ on “Internal Control and Monitoring” assessments, finance and compliance reviews of sub-grantees;

§ Supervise, guide, coach and manage performance of line staff.

§ Oversees the proper development, administration and evaluation of information systems that connect staff within and across teams.

§ Oversee administrative functions as well as facilities to ensure efficient and consistent operations in main and decentralized offices

Required Qualifications

§ Bachelor’s degree in Finance/Accounting or relevant field.

§ ACCA/CPA- K Qualification.

§ At least 5-10 years of overall professional experience in Senior Level Finance and Administration; ideally 6+ years of broad financial and operations management experience.

§ Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.

§ In-depth knowledge of U.S. Government financial management rules and regulations.

§ The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously.

§ Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.

§ A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making

§ Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders

A multi-tasker with the ability to wear many hats in a fast-paced environment

How to apply

Kindly send your application that includes a cover letter and an updated CV attached as one document including names of three professional referees to

MGIC_Recruitment@mgic.umaryland.edu on or before 29 July, 2020. Applicants are advised to include the position title “FINANCE AND ADMINISTRATION MANAGER” as the subject. Only short listed candidates will be contacted. CIHEB - Kenya is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices