Programmes Coordinator Job in Kenya

Vacancy:
Programmes Coordinator

About
ICS SP

We work towards a better future for children. Together with families,
communities and other stakeholders we initiate programmes that create safe and
nurturing environments for them. We are looking for individuals with a passion
to make a positive difference in the lives of children and young people to join
us in our journey of building stronger, capable and connected families where
children are well nurtured and enabled to realize their hopes and aspirations.
Visit www.icsafrica-sp.org to
know more about us.**

Job
Function: Programmes Coordinator

Location:
Kisumu

Reports
to: Head of Programmes

Purpose
of function

To translate ICS strategy into action by managing program office,
initiating and undertaking fundraising initiatives, organization marketing,
networking with donors and other stakeholders at country and county level,
developing projects , managing grants for partner CBOs and local NGOs and
providing leadership and management at the program Office.

Roles
and responsibilities

Program
Coordination and Implementation

• Works with
  the team to develop short and long-term plans for the projects


• Manage,
  supervise and control multiple project through project life cycle.


• Implement
  assigned program activities as per approved plans


• Monitors
  progress, ensures adherence and evaluates performance


• Coordinates
  project activities with interrelated activities of other country programs,
  departments or staff to ensure optimum efficiency and compliance with
  appropriate policies, procedures and specifications


• Reviews
  and prepares periodic reports, financial reports and records on project
  activities, progress, status or other special reports from management or
  outside agencies


• Conducts
  first line evaluation of program effectiveness to develop improved
  methods, analyses results and recommends and/or takes appropriate action


• Guides
  project actions by researching, developing writing and updating documents,
  practices, toolkits and guidelines


• Collates
  lessons learnt, success factors and facilitates dissemination as
  necessary, including providing content to the Communication unit for the
  development of materials


• Ensures
  that all projects documentation is updated and uploaded to organizational
  systems on a timely basis


• Continuously
  update training and user guide information for tool and resourcing
  process.

Partner
Planning and Reporting

• Maintain
  partner relations and coordinates planning and reporting to ICS, based on
  stipulated timelines


• Maintain
  project calendar and milestones.


• Reviews
  the reports from partners, collates lessons learnt, success factors and
  facilitates dissemination as necessary including providing content to
  communication unit for the development of materials


• Reviews
  partner progress and financial reports and highlights areas of concern
  vis-à-vis the performance indicators agreed upon



• Maintains
  records of partner requests and/or complaints and makes follow ups to
  ensure they are addressed


• Supports
  the responsible government officials in planning, coordinating quality,
  timely effective preventive and responses, development of quality child
  protection services


• Maintains
  effective interface with government authorities and partners as well as
  broader network of stakeholders who can contribute to create and nurture
  safe environment for children

Networking,
Fundraising and Resource Mobilization

• Develops
  and maintains productive relationships with key individuals in relevant
  government ministries, civil society, counterpart institutions and NGOs,
  foreign and local NGO community, and other donors


• Develops
  content for proposals, project concepts and communication materials for
  visibility and fundraising


• Carries
  out research to identify potential resources to support implementation of
  ICS programs


• Develops
  and implements strategies for mobilizing resources and raising funds for
  ICS projects and activities


• Represents
  the organization in meetings, conferences and networks as assigned

Human
Resource Management

• Supervises
  project staff by articulating performance and behavioural expectations,
  displaying model behaviour, maintaining open lines of communication and
  being clear about roles and relationships


• Organizes
  meetings on regular basis with designated staff to foster positive
  relationships


• Supports
  staff in formulating performance objectives and indicators and conducts
  performance reviews


• Supports
  staff in meeting desired performance deliverables


• Supports
  development of staff by initiating mentorship and coaching processes


• Coordinates
  recruitment of staff, community volunteers and deals with general HR
  issues.


• Proactively
  identifies and resolves staff conflicts and concerns

Financial
Management

• Coordinates
  preparation and timely submission of the financial reports to management
  and donors


• Scrutinizes
  funds requests by staff and partners and approves or recommends them as
  appropriate

Requirements

• At least 5
  years proven programme experience (with at least 2 years at supervisory
  level)


• Extensive
  understanding of development and programming trends globally and in Africa


• Strong
  project management and administration experience


• Solid
  understanding on planning, budgeting and project reporting


• Strong
  interpersonal, communication and presentation skills


• Able to
  manage self and, guide and lead employees to ensure appropriate programme
  management processes are being used


• Basic
  degree in social sciences /development studies/ community development or
  related disciplines

How to
Apply

If you are a
professional with a passion to make a difference in children and young people’s
lives, send your application letter and resume to icsro@icsafrica.org. Deadline for
submitting applications is 31st July 2020. Only shortlisted candidates will be contacted. Please
indicate the position you are applying for as the subject of your email